Job Information
State of Colorado Executive Assistant to the Commissioner in Denver Metro, Colorado
Executive Assistant to the Commissioner
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Executive Assistant to the Commissioner
Salary
$60,000.00 - $75,000.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
09016-SES-DComm-0524
Department
Department of Education
Division
Office of the Commissioner
Opening Date
05/28/2024
Closing Date
7/16/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Required to report to the work location.*
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Recruitment@cde.state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Incumbent will be required to complete work for CDE within Colorado.
This announcement is posted until filled or preferred candidate(s) are identified; it is in your best interest to apply early.
Colorado Department of Education – What We Do
The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.
As the administrative arm of theState Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.
CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.
CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.
Why Work For CDE
The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer:
Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
Employer paid short-term disability and life insurance
Up to 160 hours of Paid Family Medical Leave (PFML)
11 paid holidays per year
Competitive vacation and sick leave accruals
Retirement through the Public Employees Retirement Association (PERA)www.copera.org
Employer paid RTD Eco Pass (certain restrictions may apply)
Paid professional development opportunities
Description of Job
Position Summary:
As executive assistant to the Commissioner's Office, you will support the Commissioner and Deputy Commissioner of Pathways,
Policy, and Partnerships. This position will serve as the primary and confidential assistant to the Commissioner and Senior staff; relieving the Commissioner of a variety of administrative details. This includes planning, coordination and organization of office and department activities, calendar, travel and flow of communication for the Commissioner. This position must maintain confidentiality of privileged and sensitive information, including budget, and staffing.
Major Duties and Responsibilities
A. Creates and maintains the office culture and climate of service with a spirit of optimism and "can do" attitude.
B. Support all administrative details and logistics for the commissioner, allowing leadership to focus on strategic priorities.
C. Implement processes for effective meeting coordination, communication and management of commissioner inbox and calendar.
D. Establish and maintain effective record keeping systems.
E. Coordinate the calendar and proactively compile necessary information for upcoming events for commissioner.
F. Account for operational spending, compiling data for necessary reports for commissioner budgets.
G. Oversee the progress of projects, as directed by the commissioner and deputy commissioner to ensure deadlines are met.
H. Monitor incoming correspondence for the commissioner's office; prioritize for commissioner and respond accordingly. This includes providing high-quality, professional responses to phone and email correspondence on behalf of the Commissioner's Office and CDE and
coordinating with CDE Communications to ensure alignment with key organizational messaging.
I. Handle all travel arrangements for commissioner and deputy commissioner including compiling and submitting travel reimbursement with third-parties and/or the Department.
J. Work regularly with partner groups and other constituencies on behalf of the Commissioner's Office including staff, State Board of Education, General Assembly, U.S. Department of Education and Attorney General's Office.
K. Communicate and work with superintendents, BOCES directors, and members of the public.
L. Track board and commission appointments made by the commissioner as well as groups and boards the commissioner is appointed.
M. Coordinate internal and external team meetings
N. Update commissioner's contracts to ensure deliverables are being met and billings are processed.
O. Coordinate with other key executive assistants on overlapping actions and serve as lead for working with the departments assistants
and HR.
P. Must be able to work from the office on a routine basis. Working from the office is required when the Commissioner is in the office; however, there are flexibilites to work from home when the Commissioner is traveling, and out of the office.
Q. Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
QUALIFICATIONS AND CONDITIONS:
Qualifications for Success in the Position:
-Associate degree, from an accredited college or university, or equivalent experience. Bachelor's or equivalent experience preferred.
-Minimum: five (5) years of administrative support experience. At least 3 of those years must include executive level support.
-Preferred: three(3) years of experience at a Colorado state agency.
- Ability to build and maintain effective working relationships, establish trust, and positively represent the Commissioners Office.
-Positive orientation to work and daily challenges.
-Ability to manage multiple schedules and a complex calendar.
-Exceptional writing and proofreading skills.
-Expertise in organizing hybrid and virtual meetings and platforms such as Zoom, Google Meets, Microsoft TEAMS.
-Expertise in use of Google docs, Google forms, survey tools and Smartsheet.
-Excellent verbal and written communication skills are a must.
-Ability to be flexible and work with staff.
-Strong interpersonal skills and focus on customer service.
-Ability to exercise discretion.
-Ability to work under pressure and with multiple deadlines
-Knowledge of the PK-12 school system in Colorado.
-Knowledge of the roles state government and local districts play in Colorado, especially in public education.
-Past experience working with boards.
Conditions of Employment (Required):
Must be willing and able to submit to the pre-screening process and pass a background check.
Work extended schedule per business needs
Report to work location / parking included
Supplemental Information
Complete Applications must include :
Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) .
Resume: Required
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.
Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tohr@cde.state.co.us.
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A".
02
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".
03
This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement.
04
The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?
Yes.
Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.
05
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.
Yes
No
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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