Job Information
State of Colorado Staff Council Administrator in Denver, Colorado
Staff Council Administrator
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4657402)
Staff Council Administrator
Salary
$23.90 Hourly
Location
Denver, CO
Job Type
Part Time
Job Number
CU34843
Department
University of Colorado - System Administration
Opening Date
09/13/2024
Closing Date
9/30/2024 11:59 PM Mountain
FLSA
Determined by Position
Primary Physical Work Address
1800 Grant Street Denver, CO 80203
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
SystemHR.Recuiting@cu.edu
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Description
Benefits
Department Information
To apply, please go to:https://cu.taleo.net/careersection/2/jobdetail.ftl?job=34843
Who We Are:
System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration (https://www.cu.edu/cu-careers/cu-system) .
Position Summary:TheUniversity of Colorado Staff Council (https://www.cu.edu/ucsc) (UCSC) is the system-wide representative body for Staff Governance, comprised of university staff representatives from all four campuses and the system office. UCSC reviews and makes recommendations to the President, appropriate administrators, the Chancellors, and the Board of Regents on matters within the jurisdiction of Staff Council that are related to university staff employment benefits, policies review, and workplace conditions.
The Staff Council Administrator supports the work of the UCSC in shared governance by managing the ongoing operations of UCSC and providing assistance in managing its committees, officers, and members. This position supports the UCSC Executive Committee by managing meetings, coordinating communications, scheduling invited guests, submitting information requests to partner staff council groups, and planning and executing events. Members of this committee are elected and perform their duties above and beyond their normal job duties, making the engagement and coordination provided by this role critical to the success of Staff Council.
This position receives general supervision, direction, and advice from both the Vice President for Administration and the Staff Council Co-Chairs in completing daily tasks. It is the incumbent's responsibility to take initiative in setting their own priorities and deadlines with Staff Council's schedule in mind.
This position reports to the Vice President for Administration and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position’s duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:This position is approved for a hybrid work arrangement.
Description of Job
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
Creates and maintain electronic databases to store UCSC data, as necessary
Assists the Council Secretary in keeping an accurate record of UCSC membership
Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
Assists the Elections Committee of the Staff Council in conducting annual or special elections
Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
Assists in scheduling Staff Council and committee meetings and coordinates logistics.
Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
Coordinates the approval of event contracts with the System Procurement Office
Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
In coordination with and at the direction of the Staff Council Communication Chair and Committee:
Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
Assists with sending general meeting notifications to council members, including any invited guests
Administers and maintains UCSC distribution lists with University Information Services (UIS)
Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
Researches and provides information to Chairs of the Staff Council and its committees as needed
Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
One (1) year of progressively responsible administrative support experience, which includes:
Scheduling activities with a variety of internal and external constituencies
Coordinating communications
Maintaining documents, records, and files
Preferred Qualifications:
Two (2) years of progressively responsible administrative support experience, as indicated above, which may also include one or more of the following:
Arranging events, meetings, and/or retreats with a variety of internal and external constituencies
Managing budgets and procurement processes
Knowledge, Skills, and Abilities:
Knowledge of the business, organizational structure, and policies and procedures of CU
Knowledge of business operations principles and best practices
Knowledge of shared governance principles and best practices
Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems
Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions
Proofreading, grammar, punctuation, and formatting skills, including the ability to maintain consistency and be cognizant of and address details
Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
Ability to manage sensitive or confidential information and exercise tact and diplomacy in a variety of situations
Ability to understand and work within a complex institution under the general principles of shared governance
Ability to establish and maintain effective working relationships with staff at all levels across the CU system
Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
Ability to maintain accurate and detailed records and record keeping systems
Ability to self-start and take initiative in completing daily tasks and special projects
Ability to organize, plan, and execute logistics tied to meeting and/or event planning
Supplemental Information
For full consideration, please attach the following as separate documents to your application by September 30th athttps://cu.taleo.net/careersection/2/jobdetail.ftl?job=34843:
A cover letter identifying the job specific minimum qualifications you possess
A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Benefits:With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
Disability, Life, Vision Insurance options.
Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
6 weeks of parental leave to adjust to the joys of parenthood.
Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
Many additional perks & programs with the CU Advantage (https://advantage.cu.edu/) .
Additional taxable fringe benefits may be available.
For more information on benefits programs, please review ourComprehensive Benefits Guide (https://www.cu.edu/node/183087) .
Access ourTotal Compensation Calculator (https://www.cu.edu/node/153125) to see what your total rewards could be at CU. (This position is a University Staff position)
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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