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Enterprise Administrator (Administrator III) - Denver

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Enterprise Administrator (Administrator III) - Denver

Salary

$57,708.00 - $66,360.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

HAA 50137331 - 12/24

Department

Department of Transportation

Opening Date

12/26/2024

Closing Date

1/9/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

2829 W. Howard Place, Denver, CO 80204

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

LynnR.Livingston@state.co.us 303-757-9110

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit ourcareers page (https://www.codot.gov/topcontent/employment/overview.html) to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) package!

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for thePublic Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/pslf/

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Description of Job

About the Unit

The Enterprise Administrator works in the Colorado Department of Transportation's (CDOT's) Division of Transportation Development (DTD). The Division serves as the primary office for planning, environmental, and traffic analysis programs within CDOT. This position works within DTD’s Office of Administration. The Office of Administration streamlines administrative and support functions across the division, ensuring rigorous compliance with federal, state, and departmental regulations. This office also acts as a vital resource for program staff, providing expert guidance on administrative and financial matters, while facilitating seamless coordination with the Division of Accounting and Finance on DTD-specific issues.

In addition to supporting DTD operations, the Office of Administration oversees the administration of two critical enterprises: the Nonattainment Area Air Pollution Mitigation Enterprise (NAAPME) and the Fuels Impact Enterprise (FIE). These enterprises require precise coordination and support to ensure adherence to applicable regulations and financial management.

About the Position

The Enterprise Administrator oversees and coordinates activities for the Nonattainment Area Air Pollution Mitigation Enterprise (NAAPME), created under SB21-260, and the Fuels Impact Enterprise (FIE), established by SB23-280, both housed within CDOT. These enterprises address critical environmental and transportation challenges. The Nonattainment Area Air Pollution Mitigation Enterprise is focused on reducing air pollution in non-compliant areas; the Fuels Impact Enterprise focuses on mitigating the effects of fuel consumption on Colorado’s infrastructure and environment. Established through legislation signed by the governor, these initiatives reflect the state's commitment to improving air quality and addressing fuel-related environmental impacts.

This position serves as the primary liaison to the Enterprise Boards, one of which includes members appointed by the Governor. This position facilitates board meetings, ensures compliance of Enterprise activities goals and budgets with statutory requirements, and oversees the deployment of enterprise funds, ensuring that funds are going where they are intended to go. This position also supports grant processing, budget management, and collaborates with team members to ensure the enterprises have the funding to deliver to recipients and achieve their goals efficiently.

Your duties and responsibilities will include, but are not limited to, the following:

Liaison to Nonattainment Area Air Pollution Mitigation and Fuel Impact Enterprise Boards

• Serve as the primary liaison between the NAAPME and FIE Boards and CDOT management to coordinate the implementation of enterprise projects and programs.

• Provide Board members with information and guidance to ensure decisions are made in accordance with current statutory requirements and policy.

• Research and provide answers to questions from the Boards.

• Coordinate all Board activities, including working with the Permits Program Manager to ensure that applicable fees are set at the appropriate levels to fund the Enterprises as well as working with other Program Managers to coordinate any requested activities.

• Carry out administrative functions such as planning and scheduling meetings, setting agendas, coordinating speakers and presentations, and ensuring public participation opportunities.

• Ensure compliance with open meeting laws while maintaining a thorough understanding of their requirements.

• Implement the goals and objectives established by the Board, document the steps needed to achieve them, and track progress using clear metrics (e.g., percentage of goals met within a specified timeframe).

• Analyze data related to Board goals and provide detailed reports to Program Managers.

• Prepare annual reports as required by statute, ensuring all objectives are clearly communicated and aligned with organizational priorities.

• Ensure meeting minutes are completed, board decisions are signed off, and all Board documents are properly archived and made publicly available

• Gather information on specific topics at the Board’s request and provide reports, presentations on such at future meetings.

Financial and Procurement Transactions

• Coordinate between the Boards, CDOT, and DTD leadership to ensure smooth enterprise operations.

• Help prepare grant applications and present them to the Board for review and award determination.

• Coordinate with DTD leadership to create tools or processes and oversee the development of tools and processes for enterprise activities.

• Ensure accurate and transparent reporting and maintain fiscal compliance of enterprise activities.

• Manage internal and external communications determined by the board and ensure that publicly available information is accessible and up to date

• Draft and recommend to the DTD Director and Assistant Director for Administration the following: the annual enterprise budgets based on historical data and future projections and the allocation of funds.

Administration

• Manage enterprise grant offerings including administering requests for applications, evaluating grant submissions to ensure they are complete and providing the applications to the appropriate Board for determination of award.

• Issue award notifications and oversee grantee management (ensuring that all required grantee activities are carried out according to applicable rules, regulations and timelines).

• Document or draft goals for approval with guidance from the Board and DTD Director including documenting/drafting annual work plans related to all enterprise activities that outline branch goals, strategies and corresponding budgets in line with statutory requirements and the enterprises’ 10-year plans. Ensure the funding is available and report this information.

• Oversee procurement and contracting processes, including reviewing and approving deliverables and invoices, monitoring contractor performance, and ensuring adherence to funding requirements.

• Track and report on program budgets, expenditures, and metrics, promoting data-driven decision-making and evaluating program outcomes for continuous improvement.

• Engage in strategic communications planning including developing content recommendations and engaging with communications to disseminate information .

Cross functional Support

• Provide backup support across the division to ensure operational continuity.

Other duties as assigned

Work Environment:

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.

• You will likely work a hybrid schedule with a combination of in-office and remote work.

• Occasional daytime travel during business hours may be required for meetings and trainings.

• Occasional overnight travel may be required for meetings and training.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications Experience Only:

• At least four (4) years of experience with a primary focus in accounting, business administration, finance, project management, public administration or another area closely related to the major job duties

• AND two (2) years of experience coordinating projects or program which includedallof the following:

• Tracking project/program decisions

• Reporting on project/program activities

• Ensuring compliance of project/program activities with applicable rules, laws, regulations or procedures

• Researching and providing answers to project/program-related questions

• Must have experience preparing, tracking and reporting budgets or financial information

OR

Education and Experience:

A combination of relevant education and experience equal to at least six (6) years.

• Education from an accredited college or university with coursework in accounting, business administration, finance, project management, public administration, or another field of study related to the duties of this position will be considered.

• Experience coordinating projects or programs which includedallof the following: tracking project/program decisions; reporting on project/program activities; ensuring compliance of project/program activities with applicable rules, laws, regulations or procedures; researching and providing answers to project/program-related questions and preparing, tracking and reporting budgets or financial information will be considered.

Please Note:The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Condition of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred QualificationsThe exceptional applicant will be an experienced professional with proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;

• Years of State service experience related to the duties of this position; (Required by COWins)

• Highest work/personal ethics and integrity;

• Experience with budgeting, procurement procedures and ensuring regulatory compliance;

• Experience with SAP or other large ERP systems ;

• Experience preparing, tracking and reporting financial data;

• Strong attention to technical detail and accuracy;

• Strong interpersonal and relationship-building skills;

• Excellent customer service skills and experience;

• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;

• Excellent reasoning, investigative, analytical, and problem-solving ability;

• Strong planning and organizational skills and experience;

• Strong time management skills, including prioritization;

• Excellent communication skills, both written and oral including facilitation and presentation skills and experience;

• Ability to work under tight deadlines and be adaptable to changing assignments;

• Ability to take initiative to solve problems in an innovative manner;

• Strong research skills;

• Ability to work effectively in both independent and team situations;

• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications and the ability to quickly learn other software systems.

Supplemental Information

Applicant Checklist

Complete Applications must include the following documents:

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

• A cover letterthat describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

• A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

• If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all coursework,, degree(s) conferred, or your NACES credential evaluation report.Please submit this as an attachment to your online application.

• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online atwww.InfoCubic.comand www.OrangeTreeScreening.com. Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at Lynn.Livingston@state.co.us or 303-757-9110

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

LL (SAP # 50137331 /PCR #59742)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

A chronological resume and a cover letter are required for your application to be complete. Your cover letter should describe how your experience aligns with the minimum qualifications and exceptional candidate section of this announcement. Documents must be uploaded as attachments to your online application. Documents will not be accepted after the closing date and time of the announcement. Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Did you attach a resume and a cover letter to your application? If not, you may go back and do so now.

• Yes

• No

  02

  If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Unofficial copies are acceptable, but they must show the name of the school, your name, completed coursework/credit hours, and if applicable that the degree was awarded and the type and name of the degree. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Have you included your transcript(s) as an attachment to your application? If not, you may go back and do so now.

• No, I have not attached transcripts to my application because I am using experience to meet the minimum qualifications.

• Yes, I am using education to meet part or all of the minimum qualifications and have attached my transcript(s) or official credential evaluation report to my application.

• I have requested my transcripts from my college/university and will email them to LynnR.Livingston@state.co.us within 5 business days of the close date of the job announcement.

  03

  If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".

  04

  Have you been subject to disciplinary action in the last three years of your work experience? If so, please provide details of that disciplinary action. If not, please state "N/A".

  05

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".

  06

  If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application. Did you attach a copy of your DD214 to your application? If not, you may go back and do so now.

• Yes

• No - I am a veteran, but I do not qualify for veterans' preference

• N/A - I am not a veteran

  07

  CDOT-Voluntary Self-Identification of Disability We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to: • Autism • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS • Blind or low vision • Cancer • Cardiovascular or heart disease • Celiac disease • Cerebral palsy • Deaf or hard of hearing • Depression or anxiety • Diabetes • Epilepsy • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome • Intellectual disability • Missing limbs or partially missing limbs • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS) • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

• Yes, I Have A Disability, Or Have A History/Record Of Having A Disability

• No, I Don't Have A Disability, Or A History/Record Of Having A Disability

• I Don't Wish To Answer

  08

  Please describe your experience coordinating projects or programs which included the following: tracking project/program decisions; reporting on project/program activities; ensuring compliance of project/program activities with applicable rules, laws, regulations or procedures and researching and providing answers to project/program-related questions. Provde the names of employer(s) where you performed these responsibilities and the dates of employment (mo/yr - mo/yr). Please do not write, "See Resume"

  09

  Please describe your experience preparing, tracking and reporting budgets or financial information. Provde the names of employer(s) where you performed these responsibilities and the dates of employment (mo/yr - mo/yr) Please do not write, "See Resume"

  Required Question

Agency

State of Colorado

Address

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Website

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