Job Information
State of Colorado Deputy Scheduler in Denver, Colorado
Deputy Scheduler
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4493689)
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Deputy Scheduler
Salary
$50,000.08 - $52,000.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
EAA-DepSch5.2.2024
Department
Office of the Governor
Opening Date
05/03/2024
Closing Date
5/17/2024 11:59 PM Mountain
FLSA
Determined by Position
Primary Physical Work Address
200 E Colfax Ave Denver, CO 80203
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
gov_hr@state.co.us
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, making housing more affordable and available, improving public safety, and building an economy that works for everyone.
Description of Job
Position Title: Deputy Scheduler
Department: Internal Operations
Hiring Salary Range: $50,000 - 52,000 annually
FLSA Classification: Exempt (not over time eligible)
Organizational Relationships: This position reports to the Deputy Chief of Staff and is part of the Governor’s support staff team. This position does not have any supervisory responsibility.
Expected Annual Travel: None
Summary of Functions: The primary responsibility of the Deputy Scheduler is to provide direct support to the Director of Scheduling in the Governor’s office, including organizing and responding to requests, preparing briefing memos and liaising with the Governor’s Special Assistant and advance team. In addition, this position provides general administrative support to the First Gentleman with occasional staffing.
Essential Duties and Responsibilities:
Work with the Director of Scheduling to manage, process and maintain all scheduling requests for the Governor.
Draft and disseminate the Governor’s schedule daily and ensuring all meetings have briefings, working with the Special Assistant to the Governor to put together the daily binder.
Assist in the day to day needs of the Governor, such as: updating last minute changes to the Governor’s calendar, coordinating lunches and ensuring the Governor’s meetings are started and ended in a timely manner.
Assists with in-state and out-of-state travel coordination and requests for the Governor and accompanying staff.
Acts as the point of contact for all external speaking engagements and events involving the Governor.
Coordinate complex and changing scheduling needs to include meetings, travel and other events/schedules as needed.
Participate in weekly scheduling meetings and assist in note taking and coordination of follow ups.
Compile weekly matrix of proposed meetings and manage confirmations, declinations, and various other follows up as necessary.
Manage the Governor’s incoming scheduling requests and ensure all requests are processed and receive proper vetting.
Handle matters confidentially, proactively and expeditiously; anticipate needs and follow through or projects to successful completion.
Provide general administrative support to the Director of Scheduling as needed.
Provide administrative support to the First Gentleman including but not limited to: staffing, scheduling, draftings memos.
General Duties:
Adhere to all health and safety policies in the planning and execution of activities.
Use word processing, spreadsheet, database, and scheduling software applications to prepare correspondence, plans, reports, schedules, and other documents.
Provide continuous effort to improve operations, streamline processes, and work cooperatively and jointly to provide quality customer service.
Participate in project teams as required.
Participate in conferences and workshops as required.
Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Education/Experience:
Minimum 1 year of administrative support experience to include working with complex schedules;
The ability to organize and manage multiple priorities and the flexibility to creatively adapt to ever-changing circumstances and events is essential.
Experience working with executive level staff;
Strong written and verbal communication skills;
Exceptional customer service skills;
Ability to maintain a high level of confidentiality;
Intermediate to advanced computer skills required.
Preferred Qualifications:
Some college coursework helpful, but not required.
Knowledge of Salesforce or similar software preferred.
Conditions of Employment
Applicants must pass a thorough background check prior to employment.
Supplemental Information
To Apply:
A cover letter and resume must be submittedwith the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.
The State of Colorado/Office of the Governor offers a generous benefits package including:
Medical, dental and vision plan coverage - including extensive prescription drug coverage (many preventive medications covered at no cost)*.
Health Savings Account (with state contribution) when electing HDHP medical coverage*.
Wellness programs - participation can reduce employee premiums*.
Short-term and optional long-term disability coverage*.
Life and Accidental Death/Dismemberment Insurance*.
Flexible Spending Accounts (FSAs)*.
Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) job protection and State of Colorado Paid Family Medical Leave (PFML).
11 Paid Holidays Annually and Accrued Annual and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)
Welcome Aboard Program - July 1, 2023.pdf
Retirement benefits** - including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401(k) and 457 plans - https://www.copera.org/
Hybrid work arrangements.
Variety of discounts on services and products available through the State of Colorado's Work-Life Discount Program .
Training and professional development opportunities, including reduced college tuition through CSU Global (https://csuglobal.edu/) ( contact CSU Global for latest offerings ).
Access to the Colorado State Employee Assistance Program (CSEAP): offers confidential mental health counseling, professional coaching, employee mediation, 24/7 crisis support.
Free RTD EcoPass (https://www.rtd-denver.com/fares-passes/ecopass) to all eligible State Employees.
Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) Membership Eligibility.
*To learn more about State of Colorado benefits, please visit the state’s benefits portal: https://www.colorado.gov/dhr/benefits .
**For information on mandatory employee salary deferral (in lieu of contribution to Social Security), see COPERA for details: https://www.copera.org/member-contribution-rates
Equity, Diversity and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADAAA Accommodations
The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
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