Job Information
State of Colorado Budget and Policy Analyst III - Hybrid Work Arrangements - Denver in Denver, Colorado
Budget and Policy Analyst III - Hybrid Work Arrangements - Denver
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Budget and Policy Analyst III - Hybrid Work Arrangements - Denver
Salary
$80,964.00 - $105,564.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
ILA 00347 12/6/2024
Department
Colorado Department of Human Services
Division
OBH (Office of Behavioral Health)
Opening Date
12/06/2024
Closing Date
12/20/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
710 S. Ash Street Unit C140 Denver, CO 80246
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
bryan.stephen@state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Please note: This recruitment may be used to fill multiple vacancies.
This position is open to current Colorado residents only.
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CDHSCareers
Description of Job
Hybrid Work Arrangements
Please note: These working arrangements are subject to change.
About this Unit:
Located within the Behavioral Health Administration work unit, pursuant to House Bill (HB) 21-1097. HB21-1097 provides that a Behavioral Health Administration (BHA) was created to be a single-state entity. Initially established under CDHS as of July 1, 2022, which provides administrative and “back-of-the-house” support as long as the BHA remains under CDHS’ purview. The BHA is a permanent entity that is responsible for leading and promoting the state’s behavioral health priorities and efforts across agencies, creating shared goals, improving collaboration, and driving accountability and transparency. The BHA provides oversight and coordinates service standards across the hundreds of behavioral health programs that currently exist under multiple state agencies and the Judicial Branch. The BHA works to ensure the recommendations that resulted from the work of the Behavioral Health Task Force (BHTF) and multiple ancillary projects evolving out of the work of the BHTF are honored and implemented, to ensure and meet our vision of having a comprehensive, equitable, effective continuum of behavioral health services that meets the needs of all Coloradans.
The Behavioral Health Administration (BHA) is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight of the public behavioral health system. BHA funds, supports, and monitors numerous mental health and substance abuse community programs and providers, reviews and designates the State’s 27-65 providers, and licenses substance use disorder service providers. BHA executes the State’s federal responsibilities as the State Mental Health Authority and the State Substance Abuse Authority for the purposes of administering federal mental health and substance abuse block grant funds.
About this Position:
This position is primarily dedicated to budget execution, grant and program funding development, administration of grant funds, cash funds, and reappropriated and federal funds. This position will assist the budget manager with training staff that are assigned to personal services and operating resources of the Behavioral Health Administration Community programs area. This position will also assist the Budget Manager with coordinating with other BHA Fiscal Team and other BHA Community staff to ensure that budgetary deadlines are met.
This position reports to the Budget Manager or the Director of Finance if the Budget Manager position is vacant and is a member of the Finance and Contracts Team which collaborates closely with other Community Programs Staff and Leadership, regarding all budget, accounting, financial management, procurement and contracting issues for the Behavioral Health Administration's, Division of Community Programs.
This position will assist the Director of Finance, the Budget Manager, and program staff in the administration of the Behavioral Health Administration's approximately $650 million budget.
This position will prepare and interpret system reports for all assigned BHA programs, and Budgets by utilizing a variety of Excel spreadsheets to manipulate, enhance, and combine the elements and different levels of detail present in CORE. Must be proficient in the use of Microsoft Excel spreadsheets in the budgeting and reporting process of all assigned programs.
Summary of Duties:
Budgetary Analysis, Execution, and Administration:
Monitor budget balances and resolve any problems with the BHA budget staff by preparing and reviewing budgetary documents for allocations, transfers, increases, decreases, and corrections for the appropriations belonging to the programs assigned.
Assist fiscal staff, program managers, the Budget Manager, and the Director of Finance in the development of budgets.
Develops and maintains budgetary projections for contracts/appropriations.
Analyze and prepare monthly budgetary reports that include actual expenditures, encumbrances, and planned budgets and present reports to identify variances to projected budget allocations and recommend changes to meet program, grant, and Office priorities.
Perform fiscal and data analyses to justify and support decision items, supplementals, and other office project initiatives or change requests.
Perform Colorado Resource Engine (CORE) information queries and downloads to perform reconciliations, analyze trends and/or corrections, and verify the accuracy of the budget.
Provide guidance and technical assistance to program managers and program assistants on day-to-day management of resources and budget execution reporting requirements.
In conjunction with the Budget Manager work with BHA Fiscal staff to assist and train them in the analysis and tracking of BHA personal services and operations appropriations, expenditures, personal services contracts, and Human Resource action requests to provide monthly budget execution reports to the Budget Manager, Director of Finance, BHA program managers and BHA Directors.
In conjunction with the Budget Manager, coordinate federal and cash appropriations across multiple budget line items and fund balances. Additionally, coordinate revenue earning with the CDHS Accounting staff.
Monitor and develop program budgets and verify compliance with fiscal and contractual requirements associated with federal 42 C.F.R. Part I.
Assist the Finance Manager, Contracts and Finance Manager, BHA Community Programs, and the BHA policy director with planning, financial budgeting, tracking, and planning activities associated with the Substance Abuse Prevention and Treatment and Mental Health Services Block Grants.
Monitor BHA block grant budget and monitor compliance with Substance Abuse Prevention and Treatment and Mental Health Services Block Grants compliance with maintenance of effort requirements, First Episode of Psychosis 10% set aside requirements, 20% prevention set aside requirements, and 5% administration cap requirements.
Assist the Budget Manager and the Director of Finance in the preparation of federal discretionary grant budget reports including Mental Health and Substance Use Block Grant reports, Uniform Reporting Schedules (URS) and National Research Institute (NRI), and other surveys.
Financial Reporting, Administration and Coordination:
This position will be responsible for accessing fiscal information systems to produce, correct, audit, approve, and develop financial and budget reports and data that will be used with the Federal and State Programs. Also analyze information on an as-needed basis, for all assigned programs. This includes accessing all systems for financial, budget, and payment information as needed by supervisors, peers, program staff, and external stakeholders. Produce accurate fiscal data using established procedures and manuals.
Reconcile all general and grant awards to account for all expenditures, revenue, and obligations for all assigned programs, both federal and state, by analyzing and investigating various types of errors and interpreting the account expenditures and balances of funds available. Use data received from all financial systems to produce accurate and complete information for federal and management reporting. Duties include but are not limited to:
Assist the Finance Manager, Contracts and Finance Manager, BHA Community Programs, and the BHA policy director with planning, financial budgeting, tracking, and planning activities associated with the Substance Abuse Prevention and Treatment and Mental Health Services Block Grants.
Coordination and reconciliation of a master list of contracts, purchase orders, and procurement methodology and expiration to BHA Master budget.
Produce, develop, maintain, and coordinate various management reports detailing fiscal positions for decision-making.
Financial tracking of contracts, purchase orders, invoicing, and encumbrances for BHA programs.
Prepares fiscal note worksheets per State and CDHS fiscal note policy. Ensures accurate and complete financial data is presented in all BHA fiscal notes. Monitors budget execution for Special Bill appropriations each fiscal year.
Actively manages individual and team fiscal and budget deadlines.
Other duties as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Education:
Bachelor's degree from an accredited institution in a field of study related to the work assignment.
AND
Three years of professional experience in an occupational field related to the work assigned to the position.
Substitutions:
Additional appropriate experience will substitute for the degree requirement on a
year-for-year basis.
Additional appropriate education will substitute for the required experience on a year-for-year basis.
Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two years of the required experience.
Preferred Qualifications:
Strong preference will be given to candidates with bachelor's degrees in political science, public policy, public administration, accounting, or finance.
Preference will be given to candidates with public-sector or government accounting or budgeting experience.
Preference will be given to candidates who demonstrate a greater depth of experience and knowledge related to Colorado’s legislative and budgeting process
Preference will be given to candidates with one or more years of experience with complex accounting systems, such as the State's COFRS, Performance Budgeting, Kronos, and/or CPPS systems.
Ability to work well independently as well as in/with a team.
Ability to independently organize, plan, and prioritize work.
Relevant years of state service.
Conditions of Employment:
Standard Background – Name check, TRAILS, CMS, and JBITS
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact bryan.stephen@state.co (Lisa.Bacon@state.co) .us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Please describe your experience with accounting activities, including reconciliations, payment processing, record keeping, and account management.
02
Please describe your experience in developing, managing, and/or executing complex budgets.
03
Please describe your experience providing budgetary analyses and/ or legislative analyses for a complex organization, which could include development of budget initiatives, legislative fiscal notes and/or fiscal impact statements.
04
Are you a current CDHS or BHA current employee?
Yes
No
05
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?
Yes
No
06
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
07
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
08
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
09
If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).
Required Question
Agency
State of Colorado
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