Job Information
West Yost Deliverables & Project Support Manager in Davis, California
Description
Who we are:
We are a water-focused engineering consulting firm, certified as a Great Place to Work® based on feedback from our community of over 240 team members. We ranked top three in the AEC Advisors 2021 and 2022 Diversity Index Top Firms and were recognized as one of Fortune’s® Best Workplaces in Consulting and Professional Services in 2023 and 2024. Since 1990, our mission has been to be the water firm of choice for both our clients and our team. Over the years we have built upon that mission and now integrate a host of high-quality services in groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from our multiple locations in the west. As a team, we work with our clients to understand their true needs. Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2025 and beyond, West Yost is advancing water resources for future generations and living our core values every day.
Compensation range: $74,360 to $102,245. Based on our Davis & Sacramento office locations. (West Yost uses geographic salary differentials that would apply for candidates in other regions).
LOCATION: Our preference is for this position to sit in our Davis or Sacramento office locations. We will consider candidates in our other California office locations. (https://www.westyost.com/locations/ ).
This is a Hybrid role with 3 days in the office and 2 days remote.
Standard benefits:
We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.
DELIVERABLES & PRJECT SUPPORT MANAGER
BASIC JOB FUNCTION
The Deliverables and Project Support Manager plays a vital role in leading a team of qualified and motivated individuals in support of both projects and quality work products (or deliverables). This role includes supporting project teams and technical staff with a focus on document management, project management support, and administrative assistance. This position involves proofreading, formatting, and ensuring the accuracy of technical documents and reports, as well as preparing tables and compiling figures. Project management support includes assisting in the development and maintenance of project schedules, budgets, and communication platforms, ensuring smooth project execution. Additionally, this role provides critical administrative support for internal and external client communications and coordinates with sub-consultants to ensure all project objectives are met. This individual will work closely with Project Managers to maintain quality control, streamline workflows, and contribute to the success of each project from initiation to completion.
KEY RESPONSIBILITIES
Lead and manage the team and resources, acting as a central point of contact for all team activities and coordinating with the PPM Business Sector Leader.
Plan for, prioritize, and assign team workload, organize daily schedules, and delegate tasks to team members.
Motivate and oversee employee performance; support team members in their career growth and development.
Work within and outside of the business sector to streamline deliverables and other project support processes and reach team goals.
Proofread and format project-related documents, including reports, technical memoranda, letters, and presentations, ensuring accuracy and adherence to company standards.
Prepare tables and figures, and combine material from various sources for technical documentation
Provide high-level administrative support to technical staff for internal and external client communications.
Assist project teams in achieving project scope, schedule, and budget objectives.
Support project managers in workload planning and forecasting for project teams.
Manage and update project schedules, informing team members of schedule challenges.
Implement and maintain project budgets, alerting project managers to any potential shortfalls.
Prepare monthly invoices and progress reports for project manager review.
Update and maintain project communication platforms like SharePoint and file-sharing sites.
Develop project templates, workflows, and controls in support of QA/QC processes.
Develop and implement change management strategies, including changes to the workplace, work practices, shifts in desired behaviors, protocols, culture and technology.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without written notice.
QUALIFICATIONS
Required Education and/or Experience
2+ years’ experience in a workload management, team lead, or supervisory role.
10+ years’ experience in project support, document control, and document review.
Familiarity with navigating AI assisted-platforms such as Co-Pilot, Chat GPT, Gemini, etc.
Advanced user knowledge of Microsoft Word and Excel, PowerPoint, Outlook, One Note, SharePoint, Adobe or Foxit PDF, and Deltek.
Highly developed document and graphic imagery editing, proofreading, and technical writing skills with strong attention to detail.
Exceptional attention to detail and time management skills.
Strong problem-solving skills.
Friendly and professional demeanor.
Prior experience in professional services firm.
Excellent skills in time management and organizing, written and verbal communication, and internal and external collaboration.
Strong personal initiative.
Ability to effectively progress on multiple projects simultaneously.
Strong interpersonal skills demonstrating a consistent commitment and ability to work with diverse work groups and individuals.
Demonstrated ability to set and meet deadlines.
Preferred Education and/or Experience
Associate’s degree or higher
Prior experience in the environmental engineering field.
Experience with Adobe Creative Suite and Deltek.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Some lifting of materials (45 lbs. or less)
Bending, stretching, reaching required
Use hands to finger, handle, or feel; reach with hands and arms.
Sitting for long periods of time
Standing for long periods of time
Walk and stoop, kneel, crouch, or crawl.
Specific vision abilities required by this job include close vision, color vision, peripheral vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Factors
Indoor 100%
The noise level in the work environment is usually moderate.
Work Week
The base work week and core hours are 40 hours per week, Monday through Friday, 8:00AM to 5:00 PM.
TRAVEL REQUIREMENTS
This position may require travel to other offices and/or client offices. Applicant must carry a valid driver's license. Applicant must also be able to meet West Yost’s rules and be eligible to drive for business. West Yost’s insurance carrier reserves the right to exclude applicants based on their driving record.
Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence. We are dedicated to our number one asset, our employees. Because we are employee-owned, we are responsible for and rewarded by our own success. Come to West Yost where, with our support, you’ll do the best work of your life.
A day in the life:
You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in-person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance. All of our team members have access to local and company-wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm-wide resources, peer groups (young professionals & middlers group), and mentorship and leadership programs. We support and foster your career success and encourage you to be in control of your future with us. Our annual company-wide monthly staff meetings, annual in-person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company-sponsored events provide an important part of the West Yost culture, which is to have fun.
Other unique benefits:
You’ll be provided with support in on-going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer to peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance-based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
