Job Information
State of Connecticut, Department of Administrative Services Fiscal/Administrative Assistant in Danbury, Connecticut
Fiscal/Administrative Assistant
Office/On-site
Recruitment # 250110-1317AR-002
Location Danbury, CT
Date Opened 1/14/2025 12:00:00 AM
Salary $65,979* - $83,953/year (*New State Employees start at the minimum of the salary range)
Job Type Open to the Public
Close Date 1/22/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
Introduction
Do you excel in paying close attention to detail, have a curiosity about mastering accounting software, and a dedication to upholding policies and regulations? If accuracy and precision are your strengths, we want you on our team! About the Opportunity Join the Connecticut (https://portal.ct.gov/) Technical Education and Career System (CTECS (https://www.cttech.org/) ) as a Fiscal/Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&R1=&R3=) at Henry Abbott Technical High School in Danbury, CT. This full-time position offers an outstanding chance to join a bold team dedicated to providing extraordinary education and career training to students. As an integral member of our administrative staff, you will play a crucial role in ensuring the smooth and efficient operation of school financial and administrative processes. As a Fiscal/Administrative Assistant, you will drive the smooth operation of our school by performing a variety of essential tasks:
Execute a full range of fiscal and administrative duties with precision and attention to detail.
Manage financial transactions, such as requisitions, purchase orders, and payments.
Audit financial records and reports to verify accuracy and ensure compliance.
Maintain financial data with CORE-CT Financials, bookkeeping software, and HRMS systems.
Coordinate state procurement policies and procedures and overseeing the P-Card (Purchasing Card) process.
Process and auditing employee payroll to meet deadlines and uphold accuracy.
Collaborate with school staff to advance and support key administrative functions and projects.
Our team values expertise in CORE-CT Financials, bookkeeping software, or HRMS systems, along with a solid understanding of state procurement policies and the P-Card process. We rely on accuracy and reliability in financial transactions, from requisitions to payroll processing, while maintaining compliance with regulations. Success comes from collaboration, strong organizational skills, and effective communication to support school-wide initiatives.
Why Join Us? (https://www.youtube.com/watch?v=y6n9M1Qd5fo) We prioritize the well-being of our employees and recognize the importance of maintaining a harmonious work-life balance. Alongside competitive compensation, we provide a range of benefits, including:
Medical, dental, and vision insurance
Retirement plans
Paid time off
Professional development opportunities
Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
Join a Forbes-recognized company! Connecticut is featured on America's Best Employers by State and Best Employers for New Grads in 2024. With our growing job market and dedication to encouraging a growing workforce, Connecticut is an excellent choice for professionals and fresh graduates looking to start their careers.
Selection Plan
Please visit our ' Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) ' page or view our tutorial (https://youtu.be/Y8sOb10qYXQ?si=w4GRBV2u8wvhTKLL) .
The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov .
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov .
For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) .
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities;
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
Prepares simple financial statements and assists in preparation of complex financial statements;
Calculates rates involving complex arithmetical formulas;
Gathers and consolidates payroll and expenditure data for budget preparation;
Ensures that expenditures plus encumbrances are within appropriation limits;
Reviews routine expenditures for compliance with itemized budgets;
Utilizes EDP systems for financial records and reports;
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
Independently prepares renewal or new contracts based on awards;
Ensures that routine payments are in compliance with contract provisions;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of
bookkeeping, financial record keeping and basic governmental accounting principles and practices;
basic procedures of budget preparation and control;
payroll procedures, purchasing procedures and contract preparation;
Skills
interpersonal skills;
oral and written communication skills;
Considerable ability in arithmetic computations;
Ability to
audit financial documents;
understand and apply statutes and regulations;
utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
Experience with CORE-CT Financials, bookkeeping software, or HRMS systems.
Experience with State procurement policies and procedures.
Experience with P-Card (Purchasing Card) process.
Experience auditing financial records and reports.
Experience processing requisitions, purchase orders, or payments.
Experience processing and/or auditing employee payroll.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
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