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Senior Administrative Assistant – Ambulatory Services – Fulltime Days

We’re looking for a qualified Senior Administrative Assistant like you to join our Texas Health family.

Work location: Texas Health Dallas - 8200 Walnut Hill Lane Dallas, TX 75231

Work hours: Fulltime: Day Shift | 40 hours/ wk | Monday-Friday with variable hours between 7:00am - 5:00pm

Ambulatory Services Administration Department highlights:

• Work with EVS, FNS, Engineering, Mission Control, Gift Shops, Blood Bank, Lab, Transport, other operational department and UTSW Strategic Planning

• Fast paced environment

• Work with a variety of departments performing different task

• Assisting with AP and invoices

• Assisting with Budgets

Here’s What You Need

• H.S. Diploma or Equivalent required

• 5 Years in support of a department or supervisor or projects Required

• Previous Administrative Assistant experience preferred.

• Advanced office software applications skills and experienced user of office and desktop

• Publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams.

• Proven experience producing various forms of business correspondence - e.g. business letters, memos, written and statistical report documentation for production.

• Proven mathematical skills to collect, manipulate and analyze financial or statistical data.

• Good project management and organization skills.

• Excellent verbal, written communications and interpersonal skills.

• Ability to give instructions and clearly explain any type of problems or situations.

What You Will Do

• Relieves management of daily operational problems by responding to all forms of inquiries by seeking the appropriate resources for resolution. May have receptionist responsibilities for management or the department. Develops relationships with internal personnel or departments, vendors or customers to follow-up with issues, obtain services, or finalize plans or agreements. Acts as the department or functional liaison for purchasing, payroll, facilities, equipment or I/S activities. Manages upkeep of manuals or education materials. If applicable, responsible for maintenance of department mailing lists, various logs e.g. mail, visitors, licensing logs.

• Assists management with maintenance of Policies and Procedures, documentation revisions and recording of meeting minutes. Uses various database software to create routine and non-routine reports, presentation materials or documents. Uses advanced software programs e.g. spreadsheets, graphics to create or generate documents, web pages or articles, statistical reports or tables, graphics presentations, or educational materials requiring data collection, mathematical manipulations, or information research.

• May perform data entry into databases e.g. time and labor. May be responsible for data integrity of unit databases, reports or documents.

• Creates draft or final written correspondence for management review. Communicates instructions from management or other personnel to staff to expedite workflow through the department or project and perform all necessary follow-up to problems. May be responsible for entering information, articles, or reports into department or functional web sites. Uses various advanced software tools to create non-routine or ad hoc reports, documents or presentation materials for meetings, seminars, education or events.

• Assists management with budget development, expense tracking. Responsible for direct input of data or creation for various reports to assist in the budgeting process. May be accountable for assisting management or project team to meet financial goals of the department or project and/or related accounts payable/receivables. Identifies problems and propose resolutions to management. May be accountable for limited funds disbursement for the department without management immediate approval.

• Acts as functional or department liaison for project(s) and/or supervisor(s). May act as the dept trainer for specific skills or be responsible for simple data management, research or reporting.

• Manages the department or managers schedules and calendars. Scheduling duties includes making travel arrangements/accommodations for management or personnel, room scheduling, communications of itineraries etc. Resolves scheduling conflicts. Creates the necessary communications and sends to all personnel regarding meetings, classes, seminars etc. Monitors deadlines and may ensure deadlines are met and proper arrangements made for presentations and necessary presentation materials.

Additional perks of being a Texas Health Senior Administrative Assistant

• Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student loan repayment programs as well as several other benefits.

• A supportive, team environment with outstanding opportunities for growth.

Entity Highlights:

For more than a half-century, Texas Health Dallas has been at the forefront of health care in North Texas. We’re an 875-bed, Magnet-designated, full-service hospital serving our community in and around Dallas since 1966. We specialize in cancer care, cardiology, neurosciences, women’s services and emergency medicine, we’ve got it. Plus, we’re a renowned Level III neonatal intensive care unit, a Comprehensive Stroke and Bariatric Surgery Center of Excellence and provide wellness services, outpatient surgery and women’s imaging services. *Texas Health Dallas is a joint Commission-certified Comprehensive Stroke Center, a Level I Trauma Center, a Comprehensive Heart Attack Center, and a designated Magnet hospital. We’re a top choice in North Texas for cancer and emergency services, bariatric services, cardiac care and much more. As part of the Texas Health family and its 28,000+ employees, we’re one of the largest employers in the Dallas Fort Worth area. Our career growth and professional development opportunities are top-notch and our benefits are equally outstanding. Come be a part of our exceptional team as we improve the health of the people in our communities every day. You belong here.

Explore our Texas Health careers site (https://jobs.texashealth.org/) for info like Benefits (https://jobs.texashealth.org/benefits) , Job Listings by Category (https://jobs.texashealth.org/professions) , recent Awards (https://jobs.texashealth.org/awards) we’ve won and more.

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org .

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Texas Health requires a resume when an application is submitted.Employment opportunities are only reflective of wholly owned Texas Health Resources entities.

We are an Equal Opportunity Employer and do not discriminate against any employees or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.