Easter Seals Jobs

Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Event Coordinator to join the corporate team in our Dallas, TX location.

This role involves event planning and execution for a variety of complex and concurrent training events and maintaining and expanding the firm’s continuing education accreditation. The ideal candidate will have excellent customer and project management skills with an emphasis on aligning event logistics with clear results-focused execution, as well as the ability to identify efficiencies and improvements to the events strategy. They are skilled at producing high quality in-person events while working in a fast-paced team environment.Air travel is required. A typical year could include approximately 12-24 total days in 2 to 5-day increments away from home.

Responsibilities

• Plan, coordinate, and execute multiple events on schedule, within budget, and with excellent attention to detail.

• Coordinate event logistics including meeting space, room setup, equipment and labor, menu selection, ground transportation, and materials.

• Partner with project lead to manage attendee logistics including list review, registration and changes, coordinating travel needs, and communicating logistical information.

• Facilitate vendor research and communication, and understand contracts

• Monitor training budgets, track spending, and maintain a budget spreadsheet.

• Perform other duties as needed, such as photography for social media and other relevant outlets, printing/distribution as needed, and ensure dietary/allergy needs are accommodated.

• Learn continuing education accreditation requirements for various professional licensures and determine which internal training opportunities may qualify for credit.

• Research and apply for continuing education accreditation for various professional licensures on state and national levels.

• Support other departmental activities as needed such as research for future events and material updates.

Qualifications

• 2-4 years’ experience in a related field (Event Management, Hospitality, Customer Service)

• Excellent organization and follow-through skills, as well as the ability to multitask in a fast-paced environment with limited daily supervision

• Exceptional time management and organizational skills with a proven record of success in planning, coordinating, and executing multiple events simultaneously

• Ability to demonstrate in depth understanding of MS Office including Microsoft Word, Excel, PowerPoint, Outlook, and Teams as well as familiarity with software such as Adobe Acrobat, and InDesign

• Experience managing mid to large-size budgets, possess knowledge of contractual language pertaining to meetings and events, and have experience negotiating with vendors

• Proven ability to work well independently and as part of a team

• Excellent verbal and written communication skills

• Ability to research and synthesize information to clearly communicate with others

• On-site training sessions require longer workdays

• Decision maker and problem solver with a collaborative/team-player attitude

• Adaptability to changes and maintaining a client service mindset

• Highly organized with the ability to handle multiple tasks to meet deadlines

• Experience with event registration systems and event mobile app platforms (Cvent)

• Willingness to apply creative and strategic thinking to routine and new events

• Ability to work independently under own direction and initiative

Please include a cover letter with your resume.

Office hours are Monday - Thursday 7:30am - 5:30pm and Friday 7:30am - 11:30am.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/14792/event-coordinator/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)

Share on social media

Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 1 week ago (9/5/2024 4:14 PM)

ID 2024-14792

Education High School Diploma/GED

Discipline/Focus Human Resources