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Inventory Control Coordinator, Materials Management

Full time, 80 Hours per pay period, Day shift

Covenant Health is the region's top performing healthcare network. Each of our more than 10,000 employees, physicians, and volunteers are unified by one covenant: to put our patients first every day, to strive for excellence in everything we do, and to make Covenant Health the first and best choice in our region

Cumberland Medical Center is a 189-bed hospital in Crossville, Tennessee, with more than 650 employees and 175 active physicians. It offers a full range of specialty services, including cardiology, gastroenterology, surgery, orthopedics, maternity services, cancer care, and advanced wound care.

+ + Emergency Department: 24 emergency beds

• Intensive Care Unit (ICU): 12 ICU beds

• Labor & Delivery: 12 LDRP suites

• Med/Surg: 37 beds

• Surgery: 9 operating room surgery suites

• Telemetry: 37 beds

  Fully accredited by the Joint Commission, Cumberland Medical Center is an acute care hospital offering all private patient rooms as well as specialized services not usually found in the rural medical system.

  For seriously ill patients, advanced medical and surgical care is provided at CMC including telemetry monitored beds and an intensive care unit. Additionally, Cumberland Medical Center offers an outpatient imaging center, same day surgery unit, cardiac and pulmonary rehab programs, a sleep disorder center, breast center, cancer center, and hyperbaric medicine and wound center.

  "Cumberland Medical Center offers a unique, family-oriented healthcare setting in a rural environment. We strive to deliver exceptional care to our patients, their loved ones, and each other. We look forward to welcoming team-focused people to grow their careers with us!" - Chief Nursing Officer, Cumberland Medical Center

  Position Summary:

  Works under the general supervision of the Director of Materials Management to coordinate all inventory control functions for the Materials Management Department. Performs all duties necessary to ensure that the ordering and receipt for perpetual inventories is completed within hospital guidelines and parameters of the Materials Management information system. Works closely with managers, directors, and vice-presidents to conduct and analyze their annual physical inventories.

  Recruiter: Brittany Partello||bpartell@covhlth.com||865-374-5363

Responsibilities

• Provides support and service to managers, directors, and vice-presidents to conduct physical inventories in their departments. This includes but is not limited to the building of count sheets, test counts, pricing and valuation of inventoried items.

• Responsible for organizing, conducting, and reporting routine cycle counts for the perpetual inventory.

• Accountable for the number, frequency, and appropriateness of all inventory debits, credit, and adjustments.

• Uses research and analytical skills to study and do reporting on supply trends at the facility or department level. Uses advanced PC software skills to prepare succinct and meaningful reports for managers and customers.

• Responsible for the overall accuracy of the Materials Management inventory, as well as for supporting the annual inventory turnover goals set by management.

• Responsible for effective, timely, and autonomous decision making in matters of customer relations, problem solving, or issues which arise in absence of the director.

• Responsible for using the inventory management system as a tool for maintaining adequate inventory balances in the perpetual inventory.

• Use various reports and system forecasts to ensure the proper minimums and maximums are specified.

• Responsible for preparing/communicating purchase orders within policy guidelines on the Materials Management Information System (MMIS).

• Acts as a conduit/consultant between Corporate Purchasing and end users to assure requested items are added and maintained within the MMIS.

• Responsible for resolving matters relating to invoice/shipping discrepancies with vendors, Corporate Purchasing, and finance staff.

• Responsible for professionally communicating with customers, suppliers, and support personnel via telephone, e-mail, or in person.

• Responsible for maintaining a neat and well organized filing system for documents related to purchase transactions.

• Responsible for coordinating vendor returns, backorders, or evaluations as required or requested by management.

• Recommends product substitutions to customers in cases of vendor backorder or supply shortages.

• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.

• Performs other duties as assigned.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to an Associate’s degree. Preference may be given to individuals possessing a Bachelor’s degree in a directly-related field from an accredited college or university.

Minimum Experience:

None.

Licensure Requirement:

None.

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Job Title COORD INVENTORY CONTROL

ID 4123115

Facility Cumberland Medical Center

Department Name MATERIALS MGT