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Position Details

Position Information

Department VP for Research (RIP)

Classification Title Fiscal Coordinator 1

Job Title Fiscal Coordinator I

Appointment Type Classified Staff

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option? Yes

Employment Category Regular

Job Summary

This recruitment will be used to fill one full-time Fiscal Coordinator I position for the Office for Sponsored Research and Award Administration at Oregon State University ( OSU ).

The Office for Sponsored Research and Award Administration ( OSRAA ) resides within the Division of Research and Innovation. Its mission is to provide research administration leadership for all colleges, units, and research centers, achieved through full sponsored project lifecycle support for proposal submission, award negotiation and acceptance, research costing and analysis, award management, financial management and the closeout of awards that support the research goals of Oregon State University’s strategic plan:Prosperity Widely Shared (https://leadership.oregonstate.edu/provost/strategic-plan)

The Fiscal Coordinator I is responsible for the financial establishment of award and cost-sharing records in OSU’s Financial Information System which, drives the proper collection and reporting of expenditures of grants and contracts. Service will be provided for a portfolio of externally funded sponsored projects. This position involves preparing various reports and surveys as required and providing OSU stakeholders, such as faculty, financial strategic services, and college, department, and administrative units, with guidance on financial, administrative, and fiscal policy issues arising from the set-up, administration, and closeout of sponsored projects.

This position reports to the Assistant Director of Sponsored Programs, Financial Management and partners closely with personnel across all teams in OSRAA , other Division of Research & Innovation units, and other campus personnel involved in award management within the Controller’s unit, financial strategic services, colleges, centers, and departments. In addition, the incumbent is expected to provide excellent customer service and assistance to OSU’s faculty with a positive, partnership focused approach.

To be successful in this role the incumbent must:

• Ensure high standards of accuracy and precision.

• Be highly organized and goal oriented.

• Have excellent verbal and written communication skills.

• Be able to problem solve and work toward solutions.

• Build and maintain collaborative relationships across a wide stakeholder group.

• Prioritize workload and proactively manage expectations, even when faced with competing priorities.

• Work well independently and within a team.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

70%– Establishing and modifying restricted funds in OSU’s Financial Information System (Banner FIS ) when awards are received:

• Review source documents and contract language for specific financial and reporting terms and conditions; analyze and interpret awards for reporting and budgeting requirements. Determine cost allowance, indirect cost rates, proper OSU chart of account codes for budgeting, invoicing and payment procedure, proper accounting and OSU banking codes for billing and payments, cost share requirements and program income requirements.

• Establish and modify research funds and budgets in Banner FIS for the proper documentation and recording of award revenue, expenditure, and university cost sharing.

• Complete a PI Letter and prepare an e-mail notification and an Award Information Sheet to advise Principal Investigators, Business Centers, and OSU stakeholders of the allowances and/or restrictions of the award while maintaining and practicing mindfulness around diversity, equity, and inclusion.

• File award and proposal documents in the document imaging system.

• Maintain accurate data on the number and value of awards received and processed each month for databases and reporting.

10%– Monitor OSRAA e-mail for incoming award notifications and log them into the Setup queue for tracking and maintaining financial data. Update OSRAA tracking and transparency tools at the completion of award set up.

10%– Assist OSU’s diverse research community with award set-up, cost share, and job-related financial compliance questions and issues.

5%– Process Organizational Prior Approval System ( OPAS ) Pending Award/Pending Index Requests by establishing grant, fund(s) and index(es) in Banner FIS .

5%Other Projects and Duties as Assigned. This may include backup efforts for peers or a rotation in the monthly reconciliation and reporting of award data.

What We Require

A Bachelor’s degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting experience; OR a CPA or PA certificate and two years of accounting experience; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting experience*.

*Accounting experience must include at least 6 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; knowledge of governmental and fund accounting; applying PC spreadsheet, database, and word processing software.

All courses must be from accredited colleges, universities, or private vocational schools.

Transcripts must be submitted for all required and/or related courses.

What You Will Need

• Excellent organizational and time management skills with a strong attention to detail and the ability to prioritize and manage multiple tasks.

• Excellent written communication skills.

• A demonstrable commitment to promoting diversity in a professional environment with a wide range of stakeholders from OSU and the greater research community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months

What We Would Like You to Have

Previous grant and contract accounting experience at an institution of higher education or an organization with complex financial accounting systems; Banner FIS experience

Working Conditions / Work Schedule

This position resides in a deadline-driven environment with frequent interruptions. Successful completion of position duties is achieved through a combination of independent and collaborative teamwork which is an essential component of day-to-day workload management.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Min Salary $4374 monthly

Max Salary $6695 monthly

Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/161430

Posting Detail Information

Posting Number P05025CT

Number of Vacancies 1

Anticipated Appointment Begin Date 12/15/2024

Anticipated Appointment End Date

Posting Date 10/30/2024

Full Consideration Date

Closing Date 01/09/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

This posting has been re-opened in order to expand the original applicant pool.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Amanda Watts at Amanda.Watts@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

Any required license and/or certification may be uploaded as License or Certification 1 (or 2, 3, 4 as needed). The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application.

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/163103

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.