Job Information
Minnesota State Executive 2 - Executive Assistant to the President in Coon Rapids, Minnesota
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
Working Title:
Executive 2 - Executive Assistant to the President
Institution:
Anoka-Ramsey Community College
Classification Title:
Exec 2
Bargaining Unit / Union:
217: Commissioner's Plan - Confidential
City:
Coon RapidsAnoka, ARCC - Cambridge Campus
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$23.34 - $33.18
Salary Range
$25.73 -$35.69 hourly; $53,724 - $74,521 annually
The Executive Assistant provides a high level of confidential and executive administrative support to ensure efficient and effective operations for the Office of the President at Anoka Technical College and both campuses of Anoka-Ramsey Community College. This position provides advice, guidance and technical assistance in a professional manner with people at all levels of the College and within the Minnesota State system, along with the general public and significant community partners (i.e. legislators, community leaders, business partners, etc.). Using independent judgment this position will plan, prioritize, and organize a diversified workload, and develop and recommend changes in office practices or procedures. This position will provide leadership and support the President and Colleges in institutional relations functions; direct and manage special projects; direct and manage special events, points of entry, public forums and college events. Act as college-wide resource for information and serve as the main point of contact with the college president.
Duties include managing the workflow of the President including communications, researching issues and recommending solutions, managing expenditures for multiple budgets, and managing the President’s travel and calendar, including calendar prioritization, making independent decisions and communications regarding logistics and preparation of all meeting materials.
The Executive Assistant will also take lead on coordination of the College Advisory Committees on all three campuses, coordination of Alumni Relations communications, coordination of the Distinguished Faculty (Emeritus) events, and provide administrative support for the Chief Marketing and Communications Officer and the Office of Marketing and Public Relations.
Minimum Qualifications
An Associate degree AND at least three (3) years of previous administrative assistant experience supporting executive-level leaders or equivalent combination of education and experience.
Advanced administrative/clerical skills sufficient to apply principles and practices of office management in planning, organizing, and reviewing work.
Ability to communicate effectively and efficiently with all constituent groups, including administration, faculty, staff, students, legislators, and business leaders, while using strong customer service/human relation skills and remaining calm in difficult, fast-paced situations.
Professional business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.
Proficient in Microsoft Office Suite products including Outlook, Word, and Excel sufficient to schedule, compose, create, modify and save calendars, memos, letters, documents, reports, charts, create and develop presentations, etc.
Excellent organizational skills and the ability to manage multiple tasks, projects and deadlines with competing priorities while paying close attention to detail.
Ability to deal with highly confidential information in a professional manner.
Preferred Qualification
5 years of previous executive assistant experience supporting senior leaders in a fast-paced environment.
Previous work experience in higher education.
Prior major event planning, implementation, and management experience.
Bachelor’s Degree.
Commitment to working with and fostering an inclusive environment for a diverse population of individuals.
Work Shift (Hours / Days of work)
Monday- Friday (8:00 am - 4:30 pm)
Telework
This position will have responsibilities at all 3 campuses, primarily traveling between Coon Rapids and Anoka. The home campus will be the Rapids campus. A hybrid work schedule is possible, up to two days/week remote and will be determined by the needs of the department.
Application Procedure
This position closes 11:59 pm, February.10 , 2025. Please complete the online application form and upload your resume by the deadline.
IMPORTANT - Internal MinnState applicants apply at: https://www.myworkday.com/wday/authgwy/minnstate/login.htmld?returnTo=%2fminnstate%2fd%2fhome.htmld
External applicants apply at:
https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers?Institution=a7c1912089511000d545c44873db0001
Within your application material, please address how you meet all minimum qualifications and any preferred qualifications for this position. Incomplete applications may not be accepted.
About
The aligned institutions of Anoka-Ramsey Community College and Anoka Technical College (ATC) are members of Minnesota State. Anoka-Ramsey Community College (ARCC) is an open-door, comprehensive higher education institution committed to excellence in teaching and learning. ARCC has campuses in both Cambridge and Coon Rapids, Minnesota. Anoka Technical College (ATC) provides innovative career and technical education to help our students and communities live and learn well. ATC is located in Anoka, Minnesota.
With over 100 degree, certificate, and transfer programs across three campuses, ARCC and ATC have served the citizens of the Twin Cities and East Central Minnesota since 1965. Annually, the two colleges (three campuses) serve more than 16,000 learners of all ages and ethnicities as they pursue associate degrees that transfer as the first two years of a bachelor’s degree, or technical and certificate programs that lead immediately to rewarding careers.
We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge, skills, and values in a supportive learning environment. We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning. Our goal is to strive for inclusive excellence in our commitment to preparing all students and employees for success. Our commitment to inclusive excellence seeks to extend beyond academic offerings to meet diverse student interests as well as regional and economic needs.
Our colleges pride themselves in our support for students’ holistic needs. We have many students who are first-generation students, students with disabilities, veteran students, post-traditional students, and students who identify as LGBTQIA. The student population at ARCC is composed of <1% American Indian/Alaska Native, 7% Asian, 12% Black or African American, 6% Hispanic of any race, <1% Native Hawaiian/Other Pacific Islander, 60% White, and 4% two or more races, and 10% unknown. The student population at ATC is composed of <1% American Indian/Alaska Native, 7% Asian, 19% Black or African American, 7% Hispanic of any race, <1% Native Hawaiian/Other Pacific Islander, 60% White, and 5% two or more races, and 3% unknown. We are committed to creating a vibrant and diverse community of employees composed of first-generation students, employees with disabilities, veterans, and employees who identify as LGBTQIA. Our employee population at ARCC consists of 17.1% Black, Indigenous, People of Color (BIPOC). Our BIPOC employee population at ATC is 6%.
Notices:
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business, whether using a rental or state vehicle, shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
The safety of all is of vital concern. The Clery Act Campus Crime & Security Report is available to perspective employees at ARCC at http://www.anokaramsey.edu/about-us/safety-security/ . The campus Title IX Coordinator is Mike Opoku and can be contacted at mike.opoku@anokaramsey.edu or (763) 433-1272.
It is our commitment to ensure the selection process for this position is accessible to all candidates. Please contact the Anoka-Ramsey Human Resources Office, (763) 433-1160, to obtain these materials in an alternative media and/or to request a reasonable accommodation during the selection process.
For more information about our colleges, please visit our websites at http://www.anokaramsey.edu and http://www.anokatech.edu .
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
03-12-2025
Position End Date:
Open Date:
01-21-2025
Close Date:
Posting Contact Name:
Anna M Green
Posting Contact Email:
zo2332kv@minnstate.edu
