Easter Seals Jobs

Executive Secretary II (Unclassified) (Vacancy)

Print (https://www.governmentjobs.com/careers/columbusoh/jobs/newprint/4693817)

Apply



Executive Secretary II (Unclassified) (Vacancy)

Salary

$23.75 - $35.63 Hourly

Location

Varies by position

Job Type

Full-time

Job Number

24-0823-V3

Department

41 Department of Inspector General

Division

Inspector General

Opening Date

10/17/2024

Closing Date

10/31/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Definition

A person who has been selected by an appointing authority in accordance with the Columbus City Charter, Section 148(1) is said to have received an unclassified appointment. Those individuals receiving unclassified appointments serve at the pleasure of their appointing authority and may be terminated from employment at any time. Please contact the Civil Service Commission if you would like additional information regarding this process.

Under direction, is responsible for serving as the confidential secretary to an executive level position in the unclassified job family; is responsible for serving as an administrative assistant to the Mayor; performs related duties as required.

Preferred Qualifications and Experience

• Bachelor’s Degree in business, public administration, or in a field closely related to the major activity of the Department of the Inspector General and four (4) years of professional experience in business or public administration; OR of eight (8) years of professional experience in business or public administration without a bachelor’s degree.

• Two (2) years in a supervisory capacity coordinating administrative activities, preferably in a field closely related to the work of the Department of the Inspector General.

• Experience working directly with individuals in all levels of city government, the community and the general public is highly desirable.

  Competencies

• Strong communication skills, both oral and written

• Critical Thinking

• Time Management

• Problem Solving

• Discretion

Examples of Work

(Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.)

Prioritizes phone calls and correspondence that must be handled by the executive and ensures essential matters are handled in the absence of the executive; relays critical information to the executive;

Speaks directly with individuals in all levels of City government, the community, and the general public;

Handles telephone calls, correspondence, and inquiries on behalf of the executive;

Coordinates all travel plans for the executive including airline, hotel, and rental car;

Schedules appointments, meetings, and conferences; maintains appointment calendar for director and/or other executives;

Reviews all correspondence and documents to be signed by the executive for accuracy and content;

Composes correspondence and office memoranda for review and/or signature of executive;

Identifies areas to improve office efficiencies and recommends appropriate procedures or practices;

Prepares and/or types letters, memos, legislation, contracts, Powerpoint slides, and other documents using word processing and other software applications at the direction of the executive;

Takes, transcribes, and distributes verbatim minutes of meetings, boards and hearings;

Assists with special projects pertaining to the mission of the department;

Assembles, collates, and copies various documents for meetings, presentations, and other uses;

Maintains a records management system as well as a "hard-copy" filing system for executive's files; keeps official records of meetings;

Handles material of a sensitive and confidential nature;

Participates on various committees and other similar activities;

May provide administrative support to all executives and other staff in the director's or Mayor's Office;

May supervise subordinate staff.

Test/Job Contact Information

Recruitment #: 24-0823-V3

Employment Type: Full-Time (Regular)

Should you have questions regarding this vacancy, please contact:

Tammy Bethea

Department of Inspector General

77 North Front Street

Columbus, Ohio 43215

P: (614) 645-0792

E: tmbethea@columbus.gov

The City of Columbus is an Equal Opportunity Employer

The City of Columbus seeks to promote compensation strategies that maximize the recruitment, performance, development, and retention of quality employees in support of the City's Covenant and strategic plan. In addition to a competitive pay plan, the City offers a comprehensive benefits program that includes the following:

• Medical

• Dental

• Vision

• Short-term Disability

• Life Insurance

• Wellness Program

• Tuition Reimbursement

Specifics about these benefit opportunities and eligibility can be discussed with one of the City's human resources professionals at the time of your interview or by contacting the Department of Human Resources, Labor Relations Office at (614)645-7206 for further information.

01

Have you included all of your relevant work experience (previous and current)? Resumes will not be accepted as a substitute for completing the application.

• Yes

• No

  02

  Have you reviewed the Minimum Qualifications for the job that you are applying to ensure that you meet specified requirements?

• Yes

• No

  03

  Have you attached the documents that provide proof of your license, education (post high school), and/or professional or state certification as you have referenced in your applicant profile? Such documents may include a photocopy or scan of your driver's license, bachelor's/master's degree or transcript of completed coursework.

• Yes

• No

  Required Question

Agency

City of Columbus

Address

77 N. Front Street, Suite 330

Columbus, Ohio, 43215

Phone

(614) 645-8301

Website

https://new.columbus.gov/Government/Departments/Civil-Service-Commission

Apply

Please verify your email addressVerify Email