Job Information
Peak Vista Medical Records Manager in Colorado Springs, Colorado
Medical Records Manager
Summary
Title:Medical Records Manager
ID:0807-4174
Department Location:3205/3207 N. Academy, Colorado Springs, CO 80917
Category:Manager / Professional
Description
Peak Vista Community Health Centers is a nonprofit health care organization whose mission is to provide exceptional health care to people facing access barriers through clinical programs and education. We provide integrated health care services including medical, dental, and behavioral health through our 22 outpatient health centers. We deliver care with our strong "Hospitality" culture. Our organization has over 800 employees and serves more than 81,500 patients annually in the Pikes Peak and East Central regions of Colorado. Our service area covers 14 counties, from the front range to the Kansas border, with locations throughout Colorado Springs, Fountain, Flagler, Divide, Limon, and Strasburg. Peak Vista is accredited by the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC).
Compensation (Pay): $70,185.53 to $101,769.01/yearly, based on experience.
Summary of Benefits:
Medical, Dental, Vision, Life, STD, LTD
403(b) Retirement with Company Match
Paid Time Off
Tuition Assistance
Perks Rewards
Employee Assistance Program
https ://www.peakvista.org/resources/benefits-summary Job Summary: The Medical Records Manager manages the Medical Records department in accordance with organizational standards and goals. Manages the department’s budget to include preparation, implementation, and monitoring. Prepares budget variances as required. Conducts Unit Meetings in accordance with the company’s unit meeting schedule and as needed to meet department goals. Utilizes good judgment, instructions and pre-established procedures to perform the functions of the job. Consults with and evaluates user requests to identify new or modified program needs. Is aware of and enforces standards associated with HIPAA privacy and security rules. Has knowledge of and stays current with commonly used concepts, practices, and procedures within the Medical Records field and implements processes and workflows supporting current standards relating to Health Information Management.
Essential Duties and Responsibilities
Responsibilities include managing the daily functions of the medical records department to include processing release of information requests and scanning and filing of patient records into the company’s electronic records system for patient documents in accordance with federal and state regulations/laws.
Resolves problems that arise with the release of confidential medial information and patient concerns regarding their medical records.
Ensures regulatory compliance by ensuring standards are met and medical records policies and procedures are kept current, as well as the workflows to implement those policies and procedures.
Works with the company’s patient record storage company to account for all patient records stored offsite and ensures the storage and destruction of those patients charts in accordance with federal and state regulations/laws.
Responsible for the timely retrieval of patient records and copying of information as allowed by federal and state regulations for the release of patient’s records.
Tracks requests and collects fees as required and allowed by federal and state regulations.
Manages court and subpoena requests as needed to support company providers and operations.
Other duties may include but shall not be limited to; timecards and feedback to individuals for reviews, or performance improvement on an as needed basis.
Plans and establishes work/project schedules; addresses and resolves worker problems; trains and evaluates personnel.
Prepares reports for management; coordinates operations with other groups within the organization or company; and develops methods and procedures to increase productivity and improve product quality.
Promotes and demonstrates the mission, vision, and Core Values of Peak Vista.
Develops and maintains good working relationships with all departments, the management team, medical staff, and leadership.
Embraces cultural diversity amongst ourselves and our community.
Responsible for the human, financial, and material resources as well as data and information entrusted to us.
Strives to deliver the best outcomes and highest quality service.
Demonstrates knowledge of and adherence to the Compliance Plan and conflict of interest requirements.
Enhances the effectiveness; efficiency and productivity of the department by contributing to, and participating in, departmental performance improvement goals.
Performs other duties as assigned.
Supervision Exercised: Medical Records Supervisor, Release of Information Tech(s), Medical Records Tech(s) and Volunteers assigned to the Medical Records Department
Demonstrates strong leadership skills, knowledge and abilities. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Ensures that the appropriate personnel meet all job required competencies.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Spanish bilingual preferred.
Education/Experience:
Education: High school diploma or equivalent education. Associates in job related field required, Bachelors preferred.
Work Experience: 5-7 years of relevant experience required, including 3 years as a supervisor/manager of a Medical Record Department required. Previous ambulatory care experience desired. Previous community or public health experience is a plus.
Computer Skills: To perform this job successfully, an individual should have knowledge of internet, Microsoft Office, other relevant software programs. Data visualization and analytical skills preferred. Familiarity with SmartSheet software preferred.
Certificates and Licenses: Health Information Management (HIM) Certification – RHIT required, and RHIA preferred.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OSHA risk level/work environmental hazards: This position has been categorized as OSHA Level Three (3). See Exposure Control Plan for details. The noise level in the work environment is usually quiet.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 20 pounds. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and walk.
*Successful candidates will complete pre-employment screening; which includes, but is not limited to a Criminal Background check. Peak Vista Community Health Centers is a drug and alcohol free workplace and an Equal Opportunity Employer.
**PVCHC participates in the Electronic Employment Verification Program. E-Verify is an Internet-based system that compares information from an employee’s I-9 to data from the U.S. Department of Homeland Security and Social Security Administration Records. To learn more, visit: everify.com.
