Easter Seals Jobs

Description

Are you an organized, self-motivated professional with a strong administrative background and experience in government operations? We are looking for a skilled Administrative Assistant to join our team and provide exceptional support to ensure the seamless functioning of day-to-day activities. The ideal candidate will bring prior experience in government processes, excellent communication skills, and a proactive approach to managing administrative tasks.

Key Responsibilities:

• Perform a wide range of administrative tasks, including scheduling meetings, managing calendars, preparing correspondence, and organizing documentation.

• Maintain and update records, files, and databases, ensuring accuracy and compliance with government reporting and documentation standards.

• Assist in preparing reports, memos, and presentations for internal and external government stakeholders.

• Serve as the first point of contact for phone calls, emails, and inquiries, directing communications to the appropriate departments.

• Handle procurement-related administrative tasks, including tracking purchase orders and coordinating with vendors in accordance with government procedures.

• Coordinate travel arrangements, prepare expense reports, and process reimbursements, adhering to government policies and guidelines.

• Support contract and compliance documentation, ensuring all submissions meet federal and state regulations.

• Collaborate with cross-functional teams and provide administrative support for special projects and initiatives.

• Maintain confidentiality and security of sensitive information in alignment with government standards.

• Monitor deadlines and assist in ensuring timely completion of key tasks and deliverables.

  Requirements

Desired Qualifications:

• High school diploma or equivalent required; Bachelor’s degree preferred.

• 3+ years of experience in an administrative support role, with at least 1 year in a government or public sector environment.

• Strong familiarity with government terminology, forms, and compliance standards.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and adept in using other office management tools.

• Excellent organizational and multitasking skills with a knack for prioritizing tasks in a time-sensitive environment.

• Strong attention to detail and problem-solving abilities.

• Professional demeanor and ability to interact confidently with government representatives and internal teams.

• Experience in government procurement processes or working with government contracts is a plus.

• Ability to work independently, exercise discretion, and maintain a high degree of confidentiality.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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