Job Information
Texas A&M University Administrative Coordinator I in College Station, Texas
Job Title
Administrative Coordinator I
Agency
Texas A&M University
Department
Energy Institute
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service
Who We Are
The Texas A&M Energy Institute pursues and supports new approaches for multi-disciplinary energy research, education, and external partnerships. We bring together world-class faculty and research teams from multiple disciplines to address the complexity and challenges of important energy problems. We are working to transform the energy research landscape in order to change the world. To learn more, visit http://energy.tamu.edu/.
What We Want
The Texas A&M Energy Institute is thrilled to announce an exciting opportunity for an Administrative Coordinator I to join our vibrant team! In this pivotal role, you'll be the backbone of our specialized unit, providing indispensable administrative support with a high degree of discretion and independent judgment on matters of significance. Your day-to-day duties will include warmly greeting callers and visitors, crafting and composing professional correspondence, meticulously maintaining files and records, and efficiently managing incoming and outgoing mail.
We are seeking a candidate with three or more years of progressively responsible support experience within the Texas A&M University System or another esteemed higher education institution. The ideal candidate is a collaborative team player who thrives in a cooperative environment and is dedicated to fostering a spirit of teamwork and mutual support.
If you are passionate about making a meaningful impact and are excited about the prospect of joining a dynamic and forward-thinking team, we invite you to apply and embark on this rewarding journey with us!
What You Need To Know
Compensation will be commensurate to the selected hire’s experience.
A cover letter and resume are strongly recommended.
Qualifications
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organization skills.
Preferred Education and Experience
- Three or more years of support experience in progressively responsible positions within The Texas A&M University System (A&M System) or other higher education institution.
Preferred Knowledge, Skills, and Abilities:
Ability to cultivate and maintain professional working relationships with people of various backgrounds.
Comprehensive knowledge of business correspondence formatting, grammar, and punctuation.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.
Responsibilities
General Administrative Support- Participates in the planning and execution of administrative operations. Develops, evaluates, and monitors adherence to office procedures. Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Hires, trains and supervises student workers and support staff. May coordinate activities and assign work to student workers. Answers and directs phone calls. Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. May perform mail services and deliver, pick up, or receive documents, supplies, equipment, or materials. Maintains office supplies and equipment, office reference materials, and online office materials.
Event Coordination- Coordinates meetings, seminars, and other special events and may provide on-site support. Organizes and schedules meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
Program Support- Provides administrative support to ensure efficient operation of the organization. Reviews documents for supervisor and attends meetings or committees on behalf of supervisor. Supports leadership and employees through a variety of administrative and clerical tasks related to the Energy Institute. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs. Performs special analyses and project summaries. Responsible for time sensitive material. Communicates efficiently and effectively via phone and email to ensure that all tasks are completed accurately and delivered with high quality and in a timely manner.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
