Job Information
Texas A&M University Administrative Coordinator I in College Station, Texas
Job Title
Administrative Coordinator I
Agency
Texas A&M University
Department
Marketing
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Glimpse of the job
The Department of Marketing at Mays Business School aims to advance our students' careers by understanding marketing strategy in a modern, rapidly changing business world. Our program emphasizes cutting-edge marketing concepts, tools, and techniques in real-world business settings. We're seeking an Administrative Coordinator with a passion for education and research. You'll provide teaching-related support for faculty, coordinate activities and logistics for research, and serve as the first point of contact for the Department of Marketing. You'll lead and coordinate efforts in areas such as:
Hiring student workers and graduate assistants
Ensuring parking access and availability for multiple stakeholders
Managing the Jeffrey Conant Behavioral Research Lab
Event planning and logistics
Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing , and supply chain management. Mays Business School’s vision is building a better future through business. To fulfill this vision, our mission is developing leaders of character who make a positive difference in the communities where they live, work, and serve. We hope you consider joining our winning team!
Essential Duties/Tasks
Faculty Support Coordinator - Manages the teaching-related support for approximately 30 faculty members. Oversees others who prepare and print academic materials (such as exams). Works with Teaching Assistants to administer and/or set up the standard exam make-up process. Serves as the point of contact regarding records retention and oversees the retention process for Marketing faculty. Coordinates and administers the Faculty Teaching Assistant Pool workflow for direct faculty assistance with teaching and/or research related projects. Assists faculty with processing of Concur reimbursements. Hires, trains, and supervises student worker(s) for the faculty. Meets, analyzes, and ensures deadlines are met for the Faculty Teaching Assistant Pool. Reviews and makes recommendations for the Faculty Teaching Assistant Pool workflow and staff siz e. Audits the quality of work produced by student workers for faculty use and re-trains and/or adjusts processes, as needed. Creates training materials and/or procedures for student workers.
Behavioral Lab Manager - Manages the Jeffrey Conant Behavioral Research Lab to include logistics coordination and execution such as researcher requests, running studies that vary from Qualtrics, Media Lab, paper-and-pencil, exercise, food, and drink, etc. Coordinates the execution of research activities including establishing program standards and objectives. Provides technical information regarding the research program including administrative procedures and services. Directs logistical activities to promote the success of the programs. Creates, updates, and maintains research and participation spreadsheets and databases. Hires, trains and supervise all student workers and graduate assistants related to l ab support. Compiles and analyzes participation statistics each semester and other statistics as requested. Conducts all communications to researchers, professors, and students involved with the program. Works with research faculty to create report video to teaching faculty at the end of each semester. Creates a syllabus insert each semester. Creates the survey in Qualtrics for researchers.
Office Support Coordinator - Serves as first point of contact for the Department of Marketing. Coordinates, plans, and executes all administrative operations daily including front office activities, inventories of supplies, and supervision of student worker(s). Purchases office equipment and ensures material is in-stock. On occasion, delivers or pick-up documents, supplies, equipment, or other materials. Develops and communicates policies and procedures and serves as a resource for answering routine and complex questions regarding policies. Develops and ensures adherence to office procedures and modifies/recommends improvements for policies and procedures. Coordinates events, meetings, seminars for guests, and may provide on-site support. Coordinates travel and meal arrangements for guest speakers including faculty. Serves as Emergency Coordinator for the Marketing Department and back-up to the Executive Assistant. Serves as a Department Parking Representative (DPR) for the Marketing Department. Assigns parking codes, travel and business parking passes as needed in collaboration with TAMU Transportation. Checks out and maintains the parking log for business permits. Reviews documents for supervisor, attends meetings or committees on behalf of supervisor and may p erform other duties as assigned.
Qualifications
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Two years of office administration experience.
Required Knowledge, Skills, and Abilities:
Knowledge of word, spreadsheet, database, and presentation applications.
Interpersonal, communication, planning and organization skills.
Preferred Qualifications:
Event planning
Higher education experience
Some supervisory experience
What you need to know
Salary : Compensation will be commensurate to selected hire’s experience.
Cover Letter/Resume : A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as: sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:
Health, dental, vision, life and long-term disability insurance (http://www.tamus.edu/business/benefits-administration/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/paid/university-holidays.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month
Automatically enrolled in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Free exercise programs and release time for health and wellness programs
All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training programs, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
For additional benefit information Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
