Job Information
CHN Housing Partners Office Services Coordinator in Cleveland, Ohio
CHN HOUSING PARTNERS
Office Services Coordinator
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We are a growing non-profit organization based in Cleveland, Ohio that offers its employees a comprehensive benefits package, opportunities to grow within the organization, and the ability to improve the communities we serve.
CHN Housing Partners: CHN is a highly seasoned, nonprofit affordable housing developer, housing service provider and residential mortgage lender that works with its partners to solve major housing challenges for low-income people and under-served communities. Through our partnerships we have developed over 7,000 affordable homes, and each year serve over 60,000 families through a wide array of housing services.
We work in Ohio and neighboring states, including Michigan, to preserve and expand affordable housing, and build equitable communities. By investing in affordable housing, we are investing in families, communities, and the economy. We are investing in the power of the permanent address.
*CHN offers the following benefits to its employees: *Medical (including dental and vision options), Vacation, Personal and Sick Leave; Paid Maternity/Paternity/Adoption Leave; Paid Holidays; Life Insurance; 401K Plan, and Tuition Reimbursement.
Position Summary: The Office Services Coordinator performs tasks and functions to support the maintenance, safety, and efficiency of local Northeast Ohio CHN office locations. This position requires a stellar service-first approach, with a strong focus on teamwork, flexibility, and problem solving.
A comprehensive list of essential duties and responsibilities can be found below.
*Essential Duties & Responsibilities: *
Regularly monitor staff requests, providing prompt responses to all stakeholders.
Prioritize and coordinate daily requests for service, support, and supplies, sharing regular updates on the status of these requests with the team and colleague(s).
Maintain sufficient inventory of organization's supplies, including office supplies, stationery supplies, janitorial supplies, break room supplies, equipment supplies, office services and facility supplies, etc., at multiple office locations. Responsibilities include ordering, receiving, storage, distribution, and assembly, along with lifting and moving boxes/items up to 50lbs. Transport of supplies between all CHN office locations is required.
Perform facility inspections at multiple office locations, with a focus on maintenance, safety and efficiency.
Coordinate service and maintenance appointments with vendors and contractors (I.e., janitorial, office equipment, building maintenance, etc.), as directed by the Facilities Manager. Assist colleagues with troubleshooting and questions. Provide regular status updates to stakeholders.
Provide escort and direction to vendors and contractors at CHN's office facilities. Travel between local Northeast Ohio CHN office locations is required.
Coordinate supply and workspace preparations for new hires at all CHN office locations.
Assist with facility projects, such as opening of new offices, facility improvements, and staff moves at local Northeast Ohio CHN locations.
Maintain organized inventory of keys for multiple office locations.
Coordinate mail services, including daily distribution of incoming mail, postage of outgoing mail items, postage meter use and troubleshooting, shipping services, courier services, and CHN's mail area. Drop off outgoing mail and packages at USPS and other locations, as needed.
Operate and troubleshoot standard office equipment, including multifunction copy units, postage meter, etc.
Maintain accurate and organized records and files.
Effectively and co
