Easter Seals Jobs

POSITION OBJECTIVE Working under general direction, provide administrative and financial expertise within the office of the dean in the Case School of Engineering. The department assistant will demonstrate proactive management of the office and serve the associate deans and assistant deans that report to the office of the dean. The department assistant will establish and maintain a relationship with key leaders in the administration (in particular, the office of the president), faculty and staff throughout the greater Case Western Reserve University community to facilitate the regular communication with these constituencies. ESSENTIAL FUNCTIONS  1. Processes complex and highly confidential information. Administrative support and expertise for the office of the dean, including associate deans of the Case School of Engineering. (15%) 2. Administer all aspects of the office including receptions, appointments, telephone contacts, correspondence, travel, itineraries, file maintenance, financial transactions. (10%) 3. Arrange meetings and maintain necessary correspondence with attendees; takes minutes as needed in support of the associate deans that cover areas of Academic Affairs, Research, Finance, HR, Facilities. Assist with the planning and execution of the Dean¿s office events including meetings, lunches, ceremonies, receptions, and retreats. (15%) 4. Process facilities orders and budget tracking of various vendors, this includes creating requisitions and blanket purchase orders, processing payments against quotes and estimates. (10%) 5. Keep current on legislation, accreditation and faculty bylaw policies (ABET, FERPA, ASEE..etc),. relative to the school¿s faculty, staff, and students. (7.5%) 6. Facilitate dealings with others in the university relative to coordinating workflow. Relay information on sensitive matters to constituents, external and/or within the university to support the associate deans. (7.5%) 7. Maintain confidential records that may include sensitive student information, faculty and employee information, financial information as it relates to support of the various assistant and associate deans¿etc... (7.5%) 8. May authorize routine department expenditures, prepare or assist in preparing budgets, reconcile monthly expense statements, budget analysis/forecasting and expense reports. Provide technical support to the directors within the office of the dean to complete accurately and timely forecasts. Process IT Department request for computer hardware and software purchases for the School of Engineering. (15%) NONESSENTIAL FUNCTIONS  1. Perform new employee training on tasks related to administrative support functions. (5%) 2. Supervise student workers. (2.5%) 3. Perform other duties as assigned. (5%) CONTACTS  Department: contact with all levels of staff in office of the dean, office of finance & administration, and development University: Extensive interaction with department chairs, faculty members, central administration and other staff.  External: Key contact for external phone calls to office of the dean on a daily basis; collaborators and students and other organizations Students: Contact with students and employees of the associate dean for research; contact with students in the office of the dean, phone, email and in person. SUPERVISORY RESPONSIBILITY  This position has no direct supervision of staff employees. Oversee general operations of clerical staff. QUALIFICATIONS  Experience: 6 years of related secretarial experience required. Education/Licensing: High school education required. REQUIRED SKILLS  1. Must be a self-starter and have a keen sense of the mission of the school with ability to critically analyze problems and independently generate creative solutions.  2. Excellent oral and written communication skills required. 3. High level of judg