Easter Seals Jobs

Job Title: Administrative Assistant

Job Description

Welcome/greet visitors and maintain visitor’s logbook. Answer incoming phone calls in a timely manner and direct calls to appropriate parties. Ensure front desk coverage at all times during business hours and escalate calls as needed. Retrieve and distribute daily incoming mail for both office personnel and outside employees. Coordinate the pick-up and prepare express mail services (UPS, FedEx, etc.) and USPS envelopes. Accept incoming packages and distribute to the correct recipient. Manage office supply ordering, receiving, and stocking. Maintain conference rooms and lunchroom organized and stocked with supplies. Manage periodic cleaning services for the office. Confirm appointments/interviews as scheduled. Support administrative needs for various departments such as scheduling conferences, reservations, meal orders, and assisting the Office Coordinator.

Hard Skills

• Phone call management

• Mail distribution

• Express mail coordination

• Package handling

• Office supply management

• Conference room maintenance

• Appointment confirmation

• Scheduling support

Soft Skills

• Attention to detail

• Organizational skills

• Multitasking

• Interpersonal communication

• Time management

Work Site

This is a fully on-site position in City Of Industry, California.

Work Environment

100% Onsite, Monday-Friday, 7:00am-4:00pm (attendance at 7am is a non-negotiable). Dress Code: Business Casual. Over 50 employees in this specific location (HQ). Working at the front desk.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.