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Position: HR Assistant Location: Cincinnati, OH Job Id: 1637

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0 HR Assistant PRINCIPAL ACCOUNTABILITIES (SUMMARY) Reporting directly to the Human Resources Manager, the HR Assistant will support the HR department with various administrative and operational tasks. This role will assist in talent acquisition, new hire onboarding, compliance and HRIS data management. The role will also perform receptionist responsibilities including answering phones, sorting the mail, receiving visitors, and setting up and coordinating meetings for executive leadership and the sales team. POSITION REQUIREMENTS Education, Credentials, Licenses: Associates degree or related discipline or equivalent combination of experience and education. Kind & Length of Experience: 1-2 years of experience in HR or related administrative role in a fast-paced environment Previous experience running or owning a program is a plus Previous experience with hiring/onboarding functions is a plus Strong organizational and multitasking skills with attention to detail Excellent interpersonal and communication skills (verbal and written) A proactive approach to problem-solving and process improvement Ability to work independently, prioritizing and organizing workload to meet deadlines Ability to communicate with all levels within the organization Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) PERFORMANCE MEASURES AND STANDARDS Assist with recruitment activities, conduct new hire processing, onboarding and orientation. Coordinate the onboarding process for new hires, including preparation of new hire materials and in-person orientation sessions. Assist new hire with the HRIS onboarding documentation as needed. Conduct and co-facilitate the HR portions of new hire orientation. Provide administrative support to the HR, Training and Talent Acquisition teams as needed. Completes I-9 forms, verifies I-9 documentation, E-Verify reporting and maintains compliance. Maintain and update organizational charts on a monthly basis. Plan, coordinate and facilitate employee engagement activities and events. Prepares new employee files. Maintains and controls onsite and offsite employee personnel files, electronic and physical, and ensures proper filing of correspondence. Participate in team projects that address strategic initiatives. Provide administrative support to the HR, Training and Talent Acquisition teams as needed. Review and submit administrative and HR invoices to A/P for processing. Manager relationships with outside vendors for office supplies, employee uniforms, vending and other services. Maintain security system access including access badges, TWIC cards and parking passes. Retrieve, file, and maintain documents, records, and reports. Perform reception responsibilities for the corporate office, serving at the first point of contact for internal and external customers, both in person and via the telephone. Perform general office duties, such as ordering supplies, mail distribution, maintaining records management database systems. Collect, sort, distribute, or prepare mail and postage, messages, or courier deliveries. Open, sort, and distribute incoming correspondence, including faxes and email. Receive payment and record receipts for services. Create PO's, manage PO's invoicing and tracking of project costs. Coordinate with the sales team their onsite quarterly sales meetings, ensuring appropriate resources are available. In your absence, you are to ensure that the tasks assigned to you are adequately covered by trained personnel. You are responsible to communicate and work with your manager to ensure your workload is covered when you are out. Adhere to all site environmental