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Executive Staff Assistant, CEAS Inclusive Excellence & Community Engagement Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country." With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University's overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati. Job Overview The College of Engineering and Applied Science is looking for a full-time, 100% FTE Executive Staff Assistant. Under the general supervision of the Associate Dean of Inclusive Excellence and Community Engagement (IECE), the Executive Staff Assistant will assist in the planning and coordination of administrative and operational activities for the Associate Dean of IECE and the IECE Office. The chosen candidate is expected to be a self-starter, capable of working with minimal supervision, interpreting policies, solving problems, improving processes, and developing standardization for repetitive assignments. The candidate must have a passion for learning new applications, approaches, and methodologies to bring efficiency and minimize waste in the workplace. Confidentiality and discretion are paramount in this role. Essential Functions Assist with normal departmental administrative and operational activities for the Associate Dean of IECE and the IECE Office, including but not limited to: Administrative Support Calendar Management: Schedule and manage appointments, meetings, and conferences. Correspondence: Draft, review, and send communications. Document Preparation: Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software. File Management: Maintain an organized system of physical and electronic files. Data Entry and Management: Enter, update, and retrieve information from various systems and databases. University Policy: Support the Associate Dean with policy interpretation and applying in operations of IECE office. Meeting and Event Coordination Meeting Preparation: Prepare agendas, coordinate meeting logistics, and ensure all necessary materials are available. Event Planning: Plan and coordinate college wide events, which could include faculty and staff meetings, orientations, seminars and speakers, and other functions. Travel: Organize and book travel for the Associate Dean and others as needed, including overseeing concur and expense management. Communication and Liaison Phone and Email Management: Screen and direct incoming calls and emails, and assist with communications. Visitor Coordination: Greet and assist students and visitors, ensuring they are directed to the appropriate staff. Project Management Project Support: Assist in the planning, coordination, and execution of projects, ensuring deadlines are met. Research: Conduct research and/or compile data to support decision-making processes. Problem Solving: Address and resolve administrative support issues as they arise. Financial and Budgetary Support Expense Reporting: Prepare, submit, and track expense reports in Concur. Budget Assistance: Help coordinate and compile budgets, including tra