Job Information
City Wide Facility Solutions Executive Assistant in Cincinnati, Ohio
City Wide Facility Solutions Cincinnati & Dayton is looking for a highly organized and trusted Executive Assistant to provide top-level administrative support to our President & CEO. This role is critical in managing communication, scheduling, and operations across our Cincinnati and Dayton locations.
If you thrive in a fast-paced, high-performance environment and enjoy balancing multiple priorities with discretion and professionalism, we’d love to hear from you!
In this position you will:
Manage the President’s calendar, meetings, and priorities to ensure seamless daily operations.
Serve as a liaison between the President and Directors/Managers.
Prepare, review, and edit correspondence, reports, and key documents.
Actively engage on LinkedIn to build and maintain business relationships.
Support insurance audits, quality control reports, and administrative functions.
Assist with office management tasks, including supply ordering and visitor coordination.
Maintain a high level of confidentiality in all professional and personal matters.
Act as a bridge between IT support and office users for tech-related needs.
Take notes and record minutes for important meetings.
About Us/Culture:
We are a dependable and positive organization built on a foundation of trust.
Our work environment is healthy, supportive, dynamic and collaborative, allowing everybody to bring their best self to work every day and promotes growth and development.
We are fast-paced and challenging.
Our dress code reflects our image. We are proud to be the most professional service provider in an unprofessional industry.
Family-oriented, flexible, and accommodating to employees’ needs.
Success Traits:
Strong organizational, communication, and problem-solving skills.
Ability to multi-task, prioritize, and meet tight deadlines.
Proficiency in Microsoft Office Suite and business correspondence.
Detail-oriented with a high level of accuracy and confidentiality.
Proactive and solutions-focused mindset.
Requirements
Associate's degree or equivalent experience (Bachelor's degree preferred)
2-4 years of executive support experience in a high-performing environment
Ability to travel locally
Prior experience preparing reports, business presentations, and data entry
Excellent organizational skills
Ability to work with highly confidential information and work independently
Benefits
City Wide Facility Solutions has been nominated as a BEST PLACES TO WORK for Cincinnati and Dayton - 3 years in a row as well as receiving the Better Business Bureau's (BBB) Torch Award for ethics! Our mission includes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun.
Medical/Dental/Vision offered after 30 days. Other amazing benefits include: 3 weeks of paid PTO, 6 paid holidays, 2 paid floating holidays, Simple IRA with company match, Long & Short term disability offered at no cost to the employee along with Life and AD&D. This is a territory based opportunity and mileage is reimbursed at $ 0.625/per mile (capped at $450/month).
