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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12169241 Department

PME Administration & Operations

About the Department

The Pritzker School of Molecular Engineering (PME) was established in May 2019 and evolved from the Institute for Molecular Engineering, founded in 2011. The PME integrates science and engineering to address global challenges from the molecular level up. The PME\'s rigorous academic and research programs are made possible through the University of Chicago\'s unique partnership with Argonne National Laboratory.

The Pritzker School of Molecular Engineering is the first new school at the University of Chicago in three decades and the first school in the nation dedicated to molecular engineering. In the next phase of growth as a School, the PME will continue to expand its team of world-class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting-edge facilities. The PME aims to bring solutions for urgent societal problems to the forefront, while training the next generation of scientific leaders and entrepreneurs.

Job Summary

The Pritzker School of Molecular Engineering (PME) is seeking an outstanding and proven problem-solver to serve as a trusted administrator for the school Institute(s). The Institute Administrator will serve as a liaison between the PME Finance division and the University Research Administration (URA) of the Institute, supporting the Institute\'s day-to-day procurement and finance operations. Reporting directly to the Institute Manager, the Institute Administrator\'s responsibilities will support the management of the Institute operations, performing advanced, diversified, and confidential administrative support for the Institute faculty.

The ideal candidate must possess excellent data gathering and organizational skills and demonstrate the ability to anticipate opportunities for growth in alignment with PME\'s mission and goals. They must be adept at working with a wide range of stakeholders and possess a highly developed organizational ability.

Responsibilities

• Assists the Institute Manager with planning, directing, coordinating, and managing daily operational and business needs of the Institute.
• Supports operational projects at the direction of the Institute Manager, including liaising with internal and external constituencies and stakeholders.
• Performs routine and complex assignments for the Institute in finance, event planning, and operational services.
• In collaboration with the Institute Manager, monitors the Institute\'s program expenses and provides regular updates, ensuring that spending limits are adhered to and are within budget.
• Creates and proposes budgets as outlined by the Institute\'s project needs and objectives. Monitors revenue and expense performance, ensuring adherence to determined budget requirements.
• Updates and disseminates reimbursement guidelines, award and stipend instructions, and sponsor invoices; handles all payment processing and deposits for student events.
• Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from the director\'s office to PME and the University.
• Works with the Institute Manager to become familiar with the administration of faculty grants and awards.
• Collaborates with fellow Institute Administrators as well as PME functional areas (HR/Academic Affairs, IT, Facilities) to meet administrative and operational needs.
• Prepares special reports and summaries, assists in managing the daily operation of the administrative support team, and may assist in developing administrative goals and policies
• Plans and executes deliverables for standing meetings and projects within the department.
• Plans systems of sustained continuous improvement. Reviews and updates established business processes and metrics.
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
• Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor\'s degree.

Experience:

• 3+ years of progressively responsible business and administrative experience.
• Working within an academic or complex administrative environment.

Technical Skills or Knowledge:

Project Management methodologies