Easter Seals Jobs

Description

Robert Half is seeking a skilled and professional Executive Assistant to provide temporary coverage for a maternity leave within the building materials industry. This dynamic role supports three senior executives: the CEO, COO, and CIO, in a fast-paced and collaborative environment. If you thrive in a hard-working culture that values teamwork, efficiency, and professionalism, this may be the perfect opportunity for you!

You’ll join a close-knit administrative team with three seasoned Executive Assistants (with 8–10 years of tenure) and one newer team member. This high-performing group is dedicated to supporting leadership and one another, often sharing meals during the workday and appreciating the informal yet focused culture of the organization.

Key Responsibilities:

• Calendar Management: Oversight of complex schedules for the CEO, COO, and CIO, while coordinating appointments both internally and externally.

• Meeting Coordination: Organize in-person meetings and WebEx calls, including preparing agendas, recording minutes, and distributing meeting summaries and action items.

• Travel Arrangements: Plan and manage detailed domestic and international travel itineraries, ensuring all supporting documents are in place.

• Expense Reporting: Accurately and promptly complete expense reports for reimbursable expenses.

• Event and Program Support: Help coordinate company events and meetings, managing logistics such as facilities, caterers, invitations, and speaker coordination, while adhering to budgets.

• Office Upkeep: Prepare for meetings, clean up after attendees, and assist in maintaining a clean and organized kitchen area.

• Communication: Manage incoming calls and routine correspondence, responding professionally and independently as needed.

• Presentation and Board Support: Assist in the creation of materials for leadership presentations, town halls, and board meetings, as well as compiling board reports and packets.

• Collaboration: Liaise with departments, leaders, and assistants across the organization to gather updates, provide information, and facilitate organizational efficiency.

• Confidentiality: Maintain discretion for all corporate, personnel, and team matters with the highest ethical standards.

• Proactive Support: Offer process improvement suggestions and administrative support to enhance efficiency.

  Requirements

Requirements:

• Proven experience as an Executive Assistant or similar role, ideally supporting senior-level executives in an office or corporate setting.

• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.

• Strong communication skills, both written and verbal, with attention to detail.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), WebEx, and relevant tools.

• Professional demeanor with a collaborative mindset and a team-player attitude.

• Discretion and ability to handle sensitive information with care.

• Experience in the building materials or a related industry is a plus but not required.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .