Easter Seals Jobs

Description We are offering a role in Chicago, Illinois, in the construction/contractor industry. The position of Executive Assistant involves providing administrative support to our senior leadership team. This is a long term contract position, offering the chance to work in a dynamic, fast-paced workplace.

Responsibilities include:

• Coordinating appointments and managing calendars both internally and externally

• Assisting with a wide range of administrative activities and projects

• Arranging complex domestic and international travel plans and itineraries

• Completing and submitting expense reports in a timely manner

• Handling incoming calls and correspondence, responding independently to routine correspondence

• Preparing agendas and minutes for leadership meetings and distributing meeting notes and follow-up summaries as needed

• Collaborating with other leaders throughout the organization to gather updates and agenda items for meetings

• Assisting in the creation of presentation material for the leadership team and town hall meetings

• Supporting the compilation of board reports and packets

• Managing programs, events, meetings or conferences, including arranging facilities and caterers, coordinating speakers, managing event budgets, and handling all other meeting-related logistics

• Supporting activities between the main office and regional offices

• Acting as a liaison with other departments, leaders, and assistants both internally and externally

• Maintaining the confidentiality of all corporate, personnel, and team matters and upholding the highest ethical standards of business practice. Requirements

• Proficiency in Concur is essential

• Proficient in using Cisco Webex Meetings, Zoom, and MS Teams for virtual communication

• Experience with Concur for travel and expense management

• Familiarity with CRM systems for customer relationship management

• Experience with Kronos Timekeeping System for efficient time tracking

• Knowledge of About Time software for project management in the construction industry

• Strong calendar management skills to schedule and organize meetings and appointments

• Excellent communication skills for internal and external correspondence

• Experience in managing conference calls effectively

• Ability to draft and manage professional correspondence.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .