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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12126021 Department

AI Museum Director

About the Department

The Smart Museum of Art at the University of Chicago is a site for rigorous inquiry and exchange that encourages the examination of complex issues through the lens of art objects and artistic practice. The Museum has long served as a model for academic art museums by combining the University\'s deep-seated commitment to intense creative and intellectual engagement and open dialogue with Chicago\'s entrepreneurial spirit, the South Side\'s robust creative communities, and global arts perspectives that bridge lines of culture, language, and lived experience. Thousands of visitors annually experience the Smart, with exhibitions and programs highlighting permanent collections, works by contemporary artists, and objects on loan from institutional partners and private collectors.

The Smart\'s permanent collection dynamically supports academic and artistic study, inspires new ideas and creative interpretation, and provides a space for reflection and conversation for the Museum\'s many audiences. Comprising over 18,000 objects, this growing body of artworks represents art from across the globe, from antiquity to the present day. With the recent appointment of Vanja Malloy as the Dana Feitler Director and with the Museum approaching its 50th anniversary in 2024, now is an exciting moment to join the Smart. The University of Chicago is keen to support the Smart\'s dynamic role in expanding artistic canons, rethinking received histories, introducing new perspectives, and engaging diverse communities - locally, nationally, and internationally.

Job Summary

The Executive Assistant reports to the Dana Feitler Director and provides high-level, confidential executive and location support for and on behalf of the Director. The Executive Assistant acts as an administrative lead by managing the daily and long-term operations of the Director\'s Office and participates in special projects and organizational initiatives with the Director and staff colleagues. This position works collaboratively with the Director to coordinate the work of others, including the Director\'s senior team, direct reports, and the Museum\'s Board of Governors.

The Executive Assistant is process-driven, has demonstrated skills and experience with multitasking and project support, and solves problems by identifying and implementing solutions aligned with the needs of the Museum. This role will strengthen the Director\'s ability to achieve the strategic priorities of the Smart while also serving as a key partner to many throughout the Museum and University.

This is a full-time benefits eligible position.

Responsibilities

Manages the office of the Dana Feitler Director, with a strong focus on prioritization and efficiency. Provides administrative and logistical support for and coordination of the activities of the office of the Director.

Organizes and manages select projects originating in the Director\'s office, focusing on moving cross-departmental and institutional priorities forward effectively.

Proactively manages the Director\'s calendar, including setting ongoing and special meetings and responding to scheduling inquiries. Familiarity with managing a complex calendar and making changes to the meeting schedule as needed. Tracks deadlines and provides proactive support to ensure that they are met.

Proactively manages Director\'s communications, ensuring mail, email, and other communications are responded to in an appropriate and timely fashion.

Keeps abreast of Museum activity and updates, and the work of other teams, to update Director as needed and in preparation for meetings and events.

Anticipates meeting needs and manages organizational details. Develops and mana es agendas, briefings and other materials, minutes, and meeting follow-up. Ensures Director is prepared for daily meetings by organizing needed materials and providing notes for talking points. Staffs select meetings including serving as a delegate for the Director when needed.

Collaborates with Director to schedule and create agendas for regular all staff meetings. With Senior Team, manages planning and budget for various staff-related initiatives such as retreats, gatherings, and professional development opportunities.

Prepares agendas, materials, and minutes in support of the Director\'s biweekly Senior Team meetings.

Plans, manages, and executes follow-up tasks on the Director\'s behalf.

Makes domestic and international travel arrangements per the University\'s travel policies and develops itineraries for the Director and visitors.

Prepares Director\'s monthly expense reports and works with Finance staff to monitor the Director\'s budgets and partner/vendor contracts, and processes payments.

Maintains excellent written skills and learns the Director\'s voice and writing style to assist with communications needs. Proactively edits documents and materials presented for the Director\'s review and may support writing for grants and publications with the Director and other teams. Prepares and/or contrib