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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12441225 Department

BSD DFI - cGMP

About the Department

The Duchossois Family Institute (DFI) at the University of Chicago is using cutting-edge technologies and developing facilities to accelerate research and introduce novel interventions that optimize microbiome-mediated host defenses, with the goal of enhancing health. By developing new knowledge about the interactions between the human body and the microbiome, the DFI is breaking new ground that will lead to therapies that increase resistance to a wide range of diseases.

Job Summary

The Biomanufacturing Operations Coordinator manages the day-to-day business operation of our current Good Manufacturing Practice (cGMP) facility in the Duchossois Family Institute. The incumbent performs a range of professional activities in support of research, clinical, and educational missions and related operations and projects. The ideal candidate will provide comprehensive day-to-day administrative support to the cGMP operations team and play a vital role in maintaining smooth day-to-day business operations.

Responsibilities

Operations Management:

• Oversees the coordination and execution of daily, weekly, and monthly operational tasks, ensuring alignment with organizational priorities.
• Serves as the primary liaison for operations-related inquiries, facilitating seamless communication and problem-solving across teams.
• Drives inventory management strategies, overseeing procurement and ensuring the availability of critical supplies and reagents to support operational continuity.
• Leads the coordination of high-impact meetings and events, ensuring objectives are met and stakeholders are effectively engaged.

Financial Oversight and Resource Management:

• Provides strategic oversight of the department\'s financial activities, including budget development, expense tracking, and adherence to spending limits, while offering regular financial insights to senior leadership.
• Executes procurement strategies for inventory, ensuring cost-effective purchasing and tracking to optimize resource allocation.
• Streamlines financial processes by managing check requests, invoice processing, and budgetary compliance, contributing to fiscal responsibility and transparency.

Regulatory Compliance and Quality Assurance:

• Manages and enhances the accuracy of facility equipment records, ensuring timely calibrations and preventive maintenance, and maintaining compliance with regulatory standards.
• Leads the coordination of employee training programs, ensuring that all training documentation is meticulously recorded in the QMS and that the department remains audit-ready.
• Provides expert support during compliance audits, leveraging deep knowledge of regulatory requirements and organizational protocols.

Process Optimization and Innovation:

• Employs advanced analytical skills to assess and refine operational processes, driving continuous improvement and innovation across the department.
• Leads high-impact projects and initiatives, collaborating with cross-functional teams to enhance operational efficiency and achieve strategic objectives.

Stakeholder Communication and Relationship Management:

• Acts as a key liaison between the department and other university departments, fostering strong interdepartmental relationships and ensuring the alignment of goals.
• Manages the flow of critical information across business units, ensuring stakeholders are informed and engaged.
• Oversees the maintenance and strategic development of the departmental website and social media presence, enhancing the department\'s digital footpri t and stakeholder engagement.

Executive Administrative Support:

• Partners with senior leadership to deliver comprehensive administrative support, including managing complex schedules, facilitating recruitment efforts, and overseeing onboarding and off-boarding processes.
• Maintains and optimizes document management systems to ensure readiness for audits and regulatory compliance.
• Proactively updates organizational charts and communication channels, ensuring the efficient flow of information within the team.

Standard Responsibilities:

• Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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