Job Information
Northeastern Illinois University Admissions & Records Coordinator in Chicago, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12492937
Supervises Activities of Degree Evaluation Staff, Including:
Planning, assigning and reviewing workload and work responsibilities.
Initiating and/or shifting activities for staff in conjunction with the development of the units calendar of activities.
Collaborating with Associate Registrar on annual and probationary job performance evaluations and recommendation of personnel actions.
Training new staff and assisting current staff learn new processes and functionalities as systems are upgraded and/or updated.
Creation and maintenance of training materials, in conjunction with Associate Registrar.
Creation and maintenance of departmental calendars of activities, in collaboration with Associate Registrar.
Guiding staff on all aspects of degree evaluation and scrutinizing requests or requirements needed to authorize exceptions to program requirements; consults Associate Register when needed to coordinate exception process.\
Evaluates Student Credentials for Graduation Eligibility, Including:
Reviewing student records to verify fulfillment of graduation requirements. Updating Student Information System (SIS) and Degree Audit platform accordingly.
Reviewing students program declarations for proper completion according to departmental requirements.
Determining authenticity of above-mentioned credentials as well as transfer course substitution approval by departmental advisor, college dean or provost.
Updating transfer credits for graduation applicants, when necessary.
Maintaining individual graduation evaluations throughout entire term.
Disseminating notification to students of any discrepancies or unfulfilled requirements and recommending next steps.
Preparing, monitoring, and correcting lists of prospective graduates each term. Updating lists, labels and records for distribution and review.
Informing students of their graduation application status.
Conducting final check of students files to confirm all necessary graduation requirements have been fulfilled and verifying all necessary documents are on file.
Counseling students on graduation application outcome status and/or eligibility and University policy.
Analyzing and interpreting University graduation requirement policy and making decisions on an individual basis.
Revising prospective graduate correspondence issued to students each term. Responsible for composing special correspondence to graduate applicants.
Researching graduation appeals and communicating outcomes to petitioning students, coordinating review of appeals with Associate Registrar.\
Additional Responsibilities Include:
Disseminates information and acts as point of contact regarding graduation procedures and University policies pertaining to graduation and degree requirements to University community.
Works with Associate Registrar to order diplomas, checking for accuracy and correcting discrepancies. Coordinates distribution of diplomas. Disseminates lists of graduates to designated departments within the University.
Prepares and reviews graduation evaluation forms for update each term. Manages oversight of supplies and forms for the units.
Works with Associate Registrar to research requests identifying courses not required for awarding of degree, updating student records as needed.
Coordinates graduation ceremony procedures with other University offices. This responsibility includes proofing commencement program and verifying eligibility of attendees at Commencement. Must attend and work co mencement ceremonies.
