Job Information
Oldcastle Building Envelope Adminstrative Assistant in Chicago, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12497455
Essential Duties And Responsibilities
- Answering and directing incoming calls to the appropriate individuals
- Retrieve and forward messages received in the general mailbox
- Greet and direct all visitors and applicants in a professional and courteous manner
- Assist the customer with basic requests such as address and contact information
- Receive and process customer orders and invoices on a daily basis
- Develop a strong understanding of our product line and services offered
- Monitor visitor access and maintain security awareness
- Signing for packages, receiving and sorting incoming mail and distributing to the appropriate individuals and preparing outgoing mail
- Maintain inventory of and order supplies (office and manufacturing)
- Maintain office equipment such as copiers and set up maintenance and repair as needed
- Maintain front desk appearance and cleanliness
- Assist with other administrative duties and day-to-day tasks as needed
- Prepares packets for training, meetings, brochures, etc.
- Sensitivity to confidential matters may be required
- Establish, develop, maintain and update filing system. Retrieve information from files when needed
- May write business letters, reports and other office memorandums
- May create spreadsheets, presentations and other documents
- Operate a range of office equipment (see equipment section below)
Regular and predictable attendance, safely perform tasks and adherence to all safety policies and procedures are essential functions of your job.
Skills, Knowledge and Ability Requirements
To be considered for a Receptionist position, the following conditions must be met:
- At least 1 year of receptionist or administrative experience
- Ability to handle a high-volume telephone switchboard
- Working knowledge of Word and Excel MS Office products
- Ability to handle confidential information and use discretion while performing job tasks
- Ability to work independently, organize and prioritize work assignments
- Strong communication skills
- Excellent interpersonal skills
