Job Information
Publicis Groupe Administrative Assistant, Temporary in Chicago, Illinois
Company Description
Present in over 100 countries and employing nearly 80,000 professionals, Publicis Groupe is the second largest communications group in the world. Publicis Groupe is listed on the Euronext Paris [FR0000130577] and is part of the CAC 40 index. Active across the entire value chain, Publicis Groupe offers its major clients a transversal, unified and fluid model allowing them access to all the Groupe's tools and expertise around the world through the mantra "The Power of One."
Overview
The Administrative Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives. The Executive Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive approach toward work, and a strong sense of urgency.
Responsibilities
Core Responsibilities
Provide administrative support with high degree of initiative, confidentiality and professional demeanor.
Maintain poise to project a professional image with diplomacy and creativity in work strategies.
Provide business travel support, monitoring travel schedules and provide back up plans as needed.
Expense reporting – T&E preparation and submission
Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status on department timesheets and vacation calendars.
Qualifications
Bachelor's degree or equivalent experience
3-5+ years of experience in administrative role supporting executive level employees
Travel & expensing experience
Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
Excellent communication skills
Strong organizational and project management skills
Attention to detail and accuracy
Excellent judgment, problem solving and decision making ability
Excellent relationship building skills
Ability to handle sensitive and confidential information with integrity
Ability to multi-task and prioritize; demonstrated agility and flexibility
Passion and enthusiasm for the position and the organization
Additional Information
Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
The Company anticipates the application deadline for this job posting will be 11/25/2024.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact hrcompliance_usms@publicis.com .
All your information will be kept confidential according to EEO guidelines.
Veterans Encouraged to Apply
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