Easter Seals Jobs

Description:

BID/JOB ANNOUNCEMENT

ACCOUNTING TECHNICIAN

Department of Law

Administrative Services Division

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Starting Annual Salary: $55,344

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5.

Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en

AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted 2-18-25 until 11:59pm CDT on 3-4-25

Under supervision, performs paraprofessional accounting and auditing duties; and performs related duties as required.

Essential Duties:

· Processes payments for contract and non-contracted vendors and maintain organized payment data on said payments.

· Ensures that the processing of expenditures is executed using the correct funding source.

· Audits invoices for the correct balances and/or total.

· Ensures timely and up to date record keeping of payments and processing of invoices.

· Verifies account balances and expenditures for multiple funding sources.

· Recognizes budget limitations and prepares the necessary documents to modify the account funding when needed.

· Accurately audits payments, confirms processing, and assists outside vendors with invoices and/or outstanding balances.

· Updates and maintains pertinent financial data for future review and manipulates spreadsheets to relate the requested information in a simplistic output.

· Assists with detailed auditing of expenditures and budget forecasting.

· Communicates with personnel across the Department’s 17 Divisions regarding invoices, payments, vendor coding and documentation.

· Posts journal entries and verifies the availability of funds.

· Prepares trial balances or periodic summary statements to verify the equality of debits and credits or to determine account balances.

· Audits vouchers submitted for reimbursement by examining contracts, budgets, balance sheets and other documents to determine if costs are allowable.

· Verifies computations on voucher extensions and waivers to contract provisions.

· Interprets contract provisions in order to identify allowable and non-allowable expenditures.

· Resolves problems regarding budget limitations, allocations, or modifications and prepares necessary documentation.

· Provides technical assistance on the preparation of documents for reimbursement to contractors, subcontractors, or other agencies.

· Maintains control ledgers, prepares routine financial reports, and approves vouchers for payment.

· May assist in preparing departmental program and operating budgets.

Additional duties may be required for this position.

Location: Law Department-2 N. Lasalle, Suite 560

Division: Administrative Services

Days Off: Saturday and Sunday

Shift: Monday-Friday

Hours: 9:00 am to 5:00 pm

OR

8:00 am to 4:00 pm

( Shift may vary due to the needs of the operation )

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Two (2) years of paraprofessional accounting or auditing experience, or an equivalent combination of training and experience.

NOTE: A copy of your official transcripts, professional license, or training certificates will be required at the time of interview, if applicable.

Selection Requirements : This position requires applicants to complete an interview which will include a written exercise and/or skills assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement .

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor