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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12166618 Department

Booth CDR: Operations

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:

-an unmatched faculty.

-degree and open enrollment programs offered on three continents.

-a global body of nearly 56,000 accomplished alumni.

-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University\'s core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Information

Job Summary:

The Account Manager will support the Assistant Director of Events and Programs on all accounting matters. This position is expected to last a year.

Responsibilities:

• Reconciles expenses and submits reports as a delegate
• Vendors: Serves as contact, adds new vendors via Service Now, and collects relevant documentation (e.g., estimates, certificates of insurance for services, invoices, W-9, etc.)
• Contracts: Works with vendors to create contracts for events and/or services, submits contracts using Booth\'s contract form, tracks agreement end dates, submits renewals on contracts that expire, and processes contract amendments as needed
• Internal reimbursements: Processes reimbursements for PhD student conference travel, PhD student social gatherings, postdoctoral research conference travel (via GEMS), and employee reimbursements as needed (via GEMS)
• External reimbursements: Processes travel and business reimbursements for Workshop and Think Better guests, and Fall Retreat keynote speaker
• Financial Systems Training: Attends Designated Departmental Administrator trainings, works with Accounting to create new accounts as needed, and distributes training to RF-CDR staff
• Orders office supplies for RF-CDR administrative office and Mindworks, business cards for staff members, event supplies for internal and external events, and labs equipment as needed
• Resolves escalated level inquiries from internal and external stakeholders
• Manages and resolves escalated level inquiries/transactions from internal and external stakeholders regarding accounts payable activities
• Identifies and resolves invoicing problems and issues
• Provides consistent, quality customer service to the University community within the predefined payment services standards for communication and customer service
• Participates in month end and year end close process
• Continuously seeks opportunities to make improvements of procedures and systems
• Perform general accounts payable and employee expense related activities and/or projects as directed by the supervisor
• Responds to suppliers and internal stakeholders regarding all aspects of the accounts payable process, which includes payments to suppliers and reimbursements to individuals
• Performs a variety of accounts receivable/payable related activities which requires functional knowledge of invoice processing procedures
• Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision
• Performs other related work as needed

Competencies:

• Background in a customer service environment
• Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents

Additional Requirements

Education, Experience, or Certifications:

Education:

• Bachelor\'s degree required, preferably in accounting or business administration

Experience:

• Accounts payable or other invoice payment related experience required

Technical Knowledge or Sk