Easter Seals Jobs

This position reports to the Supervisor of Import Merchandise Administration.

SUMMARY OF POSITION

• Create, analyze and distribute weekly/monthly/quarterly departmental reports

• Maintain record of all Import compliance documents within internal systems

• Responsible for continuous maintenance of the Import Compliance Manual

• Update SFTP site regularly for vendor use

• Complete all ad hoc reports for Import Management

PRINICPLE DUTIES AND RESPONSIBILITIES

Daily Tasks

• Communicate legal/product issues to Account Specialist for their follow-up with vendor

• Maintain scanning of all Sample Approval Letters, Purchase Orders, Quote Sheets, Claim Invoices, Insurance, CVI and other miscellaneous documents

• Track all import claims and claim payments.

Weekly Tasks

• Create, analyze and distribute weekly reports from Log-Net, Business Objects and Showcase Query

• Save Custom and FDA holds for Account Specialist reference

• Maintain open and closed vendor claims

• Manage all new vendors set up. Receive documents from new import vendors and track approval.

Monthly/Quarterly/Yearly Tasks

• Query all orders with open quantities and create a spreadsheet for the use of tracking and reviewing by the Import Account Specialist

• Ensure buying trip POs are complete and accurate once printed

Import Compliance Manual

• Responsible for updating the Import Compliance Manual every time a procedure is updated, added, or deleted.

• Ensures each page/section of the manual is saved in word/excel and PDF

ADDITIONAL RESPONSIBILITIES

• Manage Vendor Communications

• Update report and task procedures as needed.

• Responsible for contacting help desk when problem arises with the scanner within the Import Department

• Manage the SFTP site of all documents of importance to the Import Vendors

• Assist with all projects and queries requested by Import Management which would include Special Projects, and Vendor/SKU reporting as needed

• Maintain all Import documents including Vendor Listing, Category Assignment Listing, CVI documents and Import Phone Listing.

• Contribute ideas and/or suggestions to improve workflow within Department

QUALIFICATIONS

• 2+ years administrative experience

• Extensive knowledge of Excel, Query, Word, PowerPoint, Publisher

• Strong verbal and written communication skills

• Ability to multi-task

• Work well in a fast paced environment and adaptable to change

• Interact positively with a wide range of personalities and levels of management

• Work effectively under deadlines while handling multiple priorities

• Ability to work independently and with a team

• Strong organizational and analytical skills

• Ability to use discretion related to confidential information