Easter Seals Jobs

Job Title: Project Documentation AdministratorJob Description

The Project Documentation Administrator will be responsible for coordinating and managing the documentation related to project design, project management, engineering, fabrication, and quality control. Additionally, this role involves coordinating meetings and communication with customers regarding project status.

Responsibilities

• Schedule and coordinate in-person and virtual meetings with customers to comply with internal requirements and customer specifications.

• Set up new orders and projects in Smartsheet.

• Communicate with customers by sending order acknowledgements, preliminary schedules, approval drawings, revised drawings, and release for fabrication drawings.

• Follow up with team members for required documentation and due dates, and submit documents to customers via email or portal.

• Update or create new procedures when applicable.

• Create and develop change orders, submit them, and communicate changes to customers.

• Update Smartsheet invoices with appropriate contacts for surveys.

• Enter major data points on Smartsheet invoices.

• Update Project Management Job Processing with jobs to shop hours.

• Update schedules with internal input and communicate to customers using Smartsheet scheduler.

• Support Quality Control documentation.

• Document customer orders, order acknowledgements, drawings, and customer meetings.

Essential Skills

• 5+ years’ experience in a manufacturing engineering environment, with fabrication experience preferred.

• Mechanical aptitude necessary to comprehend information and communicate with stakeholders.

• Proficiency in MS Word, Excel, and Teams. Experience with Smartsheet or MS Project preferred.

• Knowledge and experience in document control and process/procedure development and maintenance.

• Familiarity with ISO9001, APQP, or similar quality standards.

Additional Skills & Qualifications

• Project Management Certificate preferred.

• Ability and willingness to travel as necessary, with travel being minimal (less than 5%).

Work Environment

This role involves working with various software tools including MS Word, Excel, Teams, Smartsheet, and MS Project. The work environment is collaborative, requiring frequent communication with both internal and external stakeholders. Minimal travel is required.

Pay and Benefits

The pay range for this position is $24.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Charlotte,NC.

Application Deadline

This position is anticipated to close on Jan 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.