Job Information
Cedar Rapids Community School District Payroll Specialist in Cedar Rapids, Iowa
Payroll Specialist JobID: 13324
Position Type:
Secretarial/Clerical/ Payroll
Date Posted:
8/29/2024
Location:
ELSC
Date Available:
2024-2025
Payroll Specialist
Hiring Manager: Eric Anderson
Salary: $65,000 - $75,000
Benefits: Non-Administrative Meet and Confer Group B
General Essential Functions:
Collaborate on workflow and processes for Payroll and Benefits Department staff to pay employees timely and accurately
Assist with, update, and organize the payroll/timekeeping systems to process payroll information
Audit new employee demographics including W-4s, direct deposit information, and set up for certain employee groups
Keep accurate records during employee changes and school year rollover
Reconcile interface for hours/leaves for payroll processing
Analyze daily edits
Understands the interface between software systems and the ability to troubleshoot issues
Maintain payroll records and files
Maintains leaves, leave accruals and employee tax deductions
Comply with all local, state, federal laws and regulatory requirements regarding payroll processes, taxes, garnishments, payments, and filings
Assists with the production, issuance of paychecks/direct deposits and deduction checks
Process administrative, certified, and classified payroll on a bi-weekly basis
Document and update procedures
Maintains payroll related accounts, responsible for the reconciliation and accuracy of multiple balance sheet accounts
Process levies and garnishments
Provides payroll information by answering questions and requests
Keep detailed records for taxes and audits
Work with accounting and HR on payroll functions
Maintains confidentiality for all payroll operations
Maintains professional and technical knowledge by attending workshops and trainings
Ability to multitask, prioritize and manage payroll tasks
Comfortable in both leadership and team-player role
Encouraging team and staff; able to mentor and lead
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Proven history of successfully training others in use of software\hardware and online resources
Demonstrated skill in advanced use of payroll processing systems
Experience integrating new technologies and online resources into work practices.
Business degree or related field preferred.
LANGUAGE SKILLS:
Ability to read, analyze, interpret, and implement ideas contained in technical documents, assessment data, professional journals and regulations. Ability to effectively write reports, training documents, and communications to varied stakeholder group. Ability to effectively present information orally and respond to questions from technical and non-technical staff.
MATHEMATICAL SKILLS:
Ability to perform basic mathematical functions such as addition, subtraction, multiplication, division, percentages, decimals and fractions. Ability to use formulas, spreadsheets, and databases. Ability to assist staff in implementing these mathematical concepts and tools.
REASONING ABILITY:
Ability to solve problems effectively. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
REQUIRED DISPOSITIONS:
Takes responsibility for own learning.
Possesses the knowledge and skills to build and deliver effective training experiences that benefit all district staff.
Applies the principles of continuous improvement through the use of quality tools and processes.
Functions as an effective member of the technology team.
Utilizes effective interpersonal skills.
Has a track record of success.
Works with great integrity.
OTHER SKILLS and ABILITIES:
Ability to apply knowledge of current technologies to staff instruction. Ability to establish and maintain effective working relationships with stakeholders. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 -24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 - 12 feet and occasionally up to 20 feet, such as instructional materials, equipment, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while conducting classes or working with computers, written materials, reports, assessment data, etc.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work in different areas of the district including in/at desks, on or near the floor, standing, in movement while instructing or assisting others, etc. The employee will usually work in indoor temperatures.
The information contained in this job description is in compliance with the American with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.
The Cedar Rapids Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.
Federal law obligates an employer to provide reasonable accommodation(s) for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer. If you or someone you know requires accommodation in the hiring process, contact Linda Noggle, Executive Director of Talent Management at 319-558-1689.
