Job Information
Cedar Rapids Community School District Administrator to Office of Superintendent in Cedar Rapids, Iowa
Administrator to Office of Superintendent JobID: 13414
Position Type:
Administration
Date Posted:
9/18/2024
Location:
ELSC
Date Available:
07/01/2024
Administrator to Office of SuperintendentPOSITION TITLE: Administrator to Office of SuperintendentCLASSIFICATION: Non-Certified AdministratorREPORTS TO: SuperintendentCedar Rapids Community School District seeks a candidate to manage operations in the Office of the Superintendent in achieving the District's vision and mission. The ideal candidate is detail-oriented, proficient in organizational skills, and possesses a positive and approachable demeanor. They are talented in managing a fast-paced and ever-changing schedule and prioritizing tasks effectively. They recognize patterns, evaluate ideas, and make sound judgments. This invaluable skillset will enable them to refine ideas and make intuitive judgments when necessary.The selected candidate must be results-oriented and possess expertise in integrative thinking, deriving the utmost satisfaction from completing tasks proficiently, meeting completion standards no matter the obstacles or challenges, and identifying and developing systems needed for more efficient operations. Adherence to integrity, accuracy, precision, and clarity is paramount, ensuring proficient organizational functioning.We seek an individual with excellent written and verbal communication skills and exceptional critical thinking abilities. The ideal candidate will have a creative and innovative approach to problem-solving and be able to navigate complex situations easily. The candidate needs to possess relevant knowledge, experience, and skills pertaining to the role and must be proficient in using relevant software and tools. They are expected to demonstrate a positive attitude, collaborate well within a team, and work independently with minimal supervision.ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide superior management of and support for operations of the school district Superintendent, anticipating needs and maintaining an organized, efficient, professional office that supports the district's mission and vision.
Identify and develop improvements needed, including but not limited to work flow, processes, and projects.
Manage the Superintendent’s calendar, phone, and email account, independently scheduling and responding as appropriate on behalf of the Superintendent.
Manage sensitive matters with high confidentiality and discretion, especially decisions directly impacting the district’s operations.
Collect, compile, organize, disseminate Board of Education documentation for review
Assist in preparing documents for Board action, including notices, agendas, resolutions, motions, board packets, appendices, exhibits, displays and the like.
Attend meetings of the School Board and other boards and committees, sometimes taking notes and assisting personnel or members as needed.
Provide Board Secretary Support
Prepare presentations, budgets, minutes, data sets, schedules, travel and room arrangements, and correspondence with the Board of Directors, Cabinet Chiefs, District staff, community members, and visitors.
Organize, manage, and retrieve records using a system that is documented for continuity.
Provide occasional support to the Office of Compliance and Chief Compliance Officer, to extent authorized by the Superintendent.
Direct others in completing tasks as assigned, authorized, and/or guided by the Superintendent and Chief Compliance Officer.
Draft and prepare correspondence for internal announcements, Board meetings, and organizations in which the Superintendent is involved.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Frame issues directed to the Office of Superintendent, prioritize urgency, determine or propose preliminary steps to resolve, including identification and contact of other district employees needed to resolve the issue.
Conserve the Superintendent’s time by reading, researching, collecting, and analyzing information as needed in advance.
Screen, review, and edit documents as requested by the Superintendent and Chief Compliance Officer.
Research, create, input, format, organize, and edit relevant data as needed or requested and prepare in a usable format for the Superintendent or designees.
Schedule, plan, and execute high-profile meetings, conferences, and programs as required, including creating the schedule, contacting all invited parties, preparing agendas and materials, arranging catering, and distributing materials to all parties.
Plan, coordinate, and execute district-wide events, including special community events, staff events, and the like.
In cooperation with others, manage, maintain, and update the school district and school board website, including current agendas, approved minutes, and other relevant information.
Format and complete special projects as assigned by the Superintendent.
Process purchase orders, requisitions, invoices, and other statements, assuring proper approvals, code and record the purchase of supplies as required.
Maintain information from various organizations and data on district operations.
Represent the District and individual officials in a positive light through great follow-through skills and sound judgment.
Organize complex calendars and schedules, resolving any scheduling issues
Be responsive to emails/texts/phone calls, with contact outside normal hours
Welcome the Superintendent’s guests by greeting them, in person or on the phone and answering or directing inquiries to correct resources and individuals.
Use discretion, confidentiality, and good judgment to handle matters at the level of the Cabinet members.
Function well in a high-paced environment.
Perform such additional duties as assigned by the Superintendent or Superintendent’s designee.
ESSENTIAL SKILLS/APTITUDES
Strong research, investigative, and reporting skills are required.
Strong working knowledge of compliance requirements, laws, and regulations relevant to our District, including authority at the Federal, State, District level.
Excellent communication and interpersonal skills, superb attention to detail, and a problem-solving attitude.
Ability to relate to others positively and professionally.
Ability to perform under pressure.
Ability to contribute positively to the productivity of teams.
Effective oral and written communication.
Excellent grammar, spelling, punctuation, and related communication skills, including proofreading, editing, and creating original documents.
Ability to organize and manage details in an orderly and thorough manner.
Willingness to assume responsibility and to be accountable for decisions.
Willingness to adjust to a flexible work schedule.
Capacity to represent the District professionally, including confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary.
Ability to problem solve independently and with others, take initiative, and work independently without supervision.
Exceptional trust, ethics, integrity, and discretion.
Demonstrated commitment to continuous improvement and quality initiatives.
Demonstrated commitment to closing the achievement gap and ensuring students transition successfully to post-secondary endeavors.
Demonstrated commitment to all aspects of the District’s Strategic Plan and core values.
Active contributor to a culture of high expectations.
QUALIFICATION REQUIREMENTS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The requirements listed below represent the knowledge, skill and/or ability required with or without reasonable accommodation.EDUCATION, LICENSE and/or EXPERIENCE:
Associates degree required
Bachelor's degree preferred
5+ years of related experience required in management level support of executive comparable to the District’s Cabinet Chiefs.
Advanced Proficiency in Google.
Ability to communicate effectively and professionally.
Flexible hours, as directed by the Superintendent for projects and meetings.
SALARY: $ 72,000 - $80,000 annuallyLANGUAGE SKILLS:Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc. Ability to effectively write reports and communications to administrators, colleagues, parents, students, and staff. Ability to effectively present information orally and respond to questions from administrators, teachers, staff and students.MATHEMATICAL SKILLS:Ability to perform basic mathematical functions. Ability to use spreadsheets and reporting documents that assist with the computation of data.REASONING ABILITY:Ability to solve problems effectively. Ability to interpret and implement a variety of instructions furnished in written, oral, diagram or schedule form.OTHER SKILLS and ABILITIES:Ability to establish and maintain effective working relationships with administrators, colleagues, community members, staff and students. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education Manual provisions, including the ability to research those sources.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; and to talk and hear. The employee will frequently use hands and fingers to type/word process, file documents, manipulate papers, and use a copying machine. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 -24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. The employee must occasionally lift and/or move up to 50 pounds 0 - 12 feet and occasionally up to 20 feet, such as office materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with computers, written materials, reports, assessment data, etc.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is often quiet but may become loud in large group settings. The position requires the commitment of professional working hours that will require the employee to arrive and leave as directed and may require the employee to extend beyond a typical 7:30 a.m. to 4:30 p.m. workday. The employee will usually work in indoor temperatures but will be required to work occasionally in outdoor environments.AN EQUAL OPPORTUNITY EMPLOYER The Cedar Rapids Community School district is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer. If you or someone you know requires accommodation in the hiring process, contact the Chief Human Resource Officer at 319-558-2747.
