Job Information
Pennsylvania State University Assistant Registrar, Penn State Dickinson Law in Carlisle, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI*qyZ5PNog5Ug/cacheable-task/2998$46522.htmld#backheader=true) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State Dickinson Law is seeking a detail-oriented and proactive Assistant Registrar to join our Academic Affairs team. The ideal candidate will possess effective communication skills, strong organizational abilities, and attention to detail. This is a full-time position. The successful candidate must be able to work in person at Penn State Dickinson Law’s Carlisle, Pennsylvania location.
Key Responsibilities:
Registration:
Oversee law student registration in Carlisle
Assist in the management of the law school’s course catalog in the LionPATH system
Work with the Academic Affairs department to coordinate academic calendar planning, course scheduling, and facilities usage
Student Records:
Prepare degree audits for graduation requirements and verify certificate completions
Assist with graduation activities
Maintain records, including the custody and organization of physical files to maintain accurate and up-to-date student records
Ensure compliance with university policies and federal regulations regarding student records
Constituent Service:
Develop and maintain relationships with students, faculty, staff and alumni
Respond to document requests (state bar exam forms, education verifications, letters of good standing, etc.)
Recommend and implement improvements to Registrar’s Office policies and procedures
Liaise with colleagues to ensure compliance with Law School and University policies, systems and procedures
Update Academic Affairs Office webpages, LionPath protocols, and University Bulletin
Communicate key information on Academic Affairs matters with internal stakeholders
Exam Administration
Oversee planning for and administration of mid-term and final exams in Carlisle
Coordinate exam proctoring
Record grades and manage student evaluation process
Data Management
Assist with the collection and reporting of data for internal and external needs, including the mandatory ABA questionnaires, grade and ranking reports
Provide statistical reports to Unit leaders to support strategic planning and future needs
Qualifications and Minimum Experience:
Associate Degree and four or more years of relevant experience or equivalent combination of education and experience is required. A Bachelor's degree is preferred.
Strong attention to detail and ability to maintain accurate records
Excellent organizational and time management skills
Proficiency in Microsoft Office Suite and student information systems
Excellent communication and interpersonal skills to effectively interact with students, faculty, and staff
Ability to work independently and as part of a team
Review of applications and nominations will begin immediately, and applications will continue to be accepted until the position is filled. Application materials should include a letter of interest addressing the key requirements and responsibilities of the position and a resume.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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Carlisle, PA
