Easter Seals Jobs

Job Title: Billing & Project Accounting Specialist

Job Description

The Billing & Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. The specialist is responsible for the accurate input of new and existing project information into the BST Project Accounting Software; prepares invoices using various software packages; interfaces with technical, administrative, and professional personnel; and analyzes information pertinent to client invoicing. Additionally, the role involves compiling the invoice packet to meet client requirements that may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.

Responsibilities

• Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.

• Review project set-up documents for accuracy and verify that the data shown reflects the contract terms and authorizations and complies with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.

• Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.

• Process subconsultant invoices through the BST Accounting System and release payments.

• Produce monthly Pre-bills & Final invoice packets for clients at an intermediate level.

• Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.

• Archive invoices and client contract documentation.

• Analyze and research Work-in-Process and Project Analysis at an intermediate level.

• Understand and perform Project Closeout Analysis at an intermediate level.

• Provide internal and external audit liaison assistance at an intermediate level.

Essential Skills

• MUST HAVE experience in billing within an engineering or architectural firm

• Experience working with project managers to track deadlines and milestones

• Experience with change orders

• Proficiency in Excel including Pivot tables, Vlookups, Sumif's, and Index Match

• Experience with BST, VantagePoint, or Deltek systems

• 3+ years of project billing experience

• 3+ years of experience creating invoices and understanding them from an A/P and A/R perspective

• 3+ years of change orders experience

• 3+ years of experience working with project managers to track deadlines and milestones

• Experience working within an engineering or architectural company with revenue over $300 million

Additional Skills & Qualifications

• Associate or Bachelor's Degree in accounting, finance, or business-related field

Work Environment

The work environment includes a corporate campus with a centralized billing department located at the back of the parking lot. There are approximately 44 employees in the billing department. The role offers a flexible schedule where, after the training period, employees can start between 7am and 8:30am. The company operates in the construction, architectural, and engineering industries and has a revenue of $375.1M. The software used includes BST and Deltek.

Pay and Benefits

The pay range for this position is $27.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Feb 11, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.