Easter Seals Jobs

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities NON-APPROPRIATED POSITION DESCRIPTION JOB TITLE: Administrative Specialist BUSINESS TITLE: Administrative Office Manager (Management Information Branch) JOB SERIES: 0303 PAY LEVEL: NF- 03 This position is located within the Management Information Systems Branch, Marine Corps Community Services (MCCS), MCB Camp Butler, Okinawa. Incumbent reports directly to the Chief of the Management Information Systems Branch. The primary focus of this position is to serve as the Administrative Office Manager for the Management Information Systems Branch, to include providing executive level secretarial support to the Chief Information Officer. Incumbent acts as a Lead Administrative Specialist by providing administrative knowledge and guidance to other office administrative staff. DUTIES AND RESPONSIBILITIES: Performs executive level administrative, clerical, and office support directly to the Chief Information Officer. Work performed enhances the basis for numerous high-level management decisions regarding executive level administrative requirements. Operates with a great deal of latitude and independence, and selects methods, approaches, and priorities to carry out work assignments. Completed work is reviewed only in terms of productivity and effectiveness in meeting requirements or accomplishing objectives. Has administrative oversight for the Management Information Systems Branch to support the Administrative, Technical Services, Network Services, and Application Development sections. Provides training and guidance on clerical, administrative, and protocol matters; and leads the Management Information Systems' Administrative Assistant in the performance of his/her duties and ensures timely accomplishment of assigned tasks. Manages/approves Administrative Assistant's timecard, performance appraisal, and work schedule. Establishes and updates office procedures, including maintaining of office records and assisting in efficient administrative operation. Maintains close liaison with CIO, Management Information Systems' supervisors, and their personnel to make and/or present changes in operational procedures. Serves as the central point of contact for matters relating to the day to day matters of the Management Information Systems Branch. Works closely with the NAF contracting office for proper processing of all purchase requests, Accounting Management Office, and Financial Budget Analysis unit. Works with the Chief Information Officer to deliver budget reports, statistics, and other monthly and yearly pertinent information. Maintains expense records, reimbursement claims and other important documents that require the Chief Information Officer¿s signature. Responsible for preparing, tracking and providing guidance on budget requirements. Maintains operational and capital budget. Provides guidance, as requested, on issues relating to Management Information Systems budget services. Briefs the Chief Information Officer on budget execution status on a weekly basis. Maintains initials yearly budget, midyear budget and prepares any changes mandated by executive decision to the Management Information Systems' budget. Tracks expenditures and BPA expenses for all sections within in the branch. Responsible for purchases made on the MIS NAF Purchase Card and files all necessary reports with the NAF Contracting office. Subject matter expert on Naval Correspondence. Prepares Naval Correspondence, reports, and other documents. Compiles correspondence from all Management Information Systems Branch and ensures accuracy, correct grammar, proper formatting, and documentation. Works with staff on making necessary corrections to reports and other documents. Accurately advises office staff on administrative and procedural requirements and instructions. Screens and reviews all packages for completion and accuracy before they are routed outside the Management Information Systems Branch. Proactively ensures that all Department of the Navy Taskers and all taskers assigned by the MCCS Executive office are properly logged, updated, tracked, and submitted in accordance with established due dates. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications BASIC REQUIREMENT: A 2-year degree from an accredited college or vocational school in fields related to duties of the position being filled OR a minimum of 2 years of specialized and progressively more responsible work experience in administrative support which demonstrates analytical ability, mature judgment, discretion, and knowledge of a substantial body of administrative or program principles, concepts, policies, and objectives. QUALIFICATION REQUIREMENTS: Solid knowledge of general accounting practices and non-appropriated funds contract operations. Ability to communicate effectively both orally and in writing. Ability to work in the capacity of both a general administrative support staff and an executive secretary. Ability to prioritize daily workload, work independently, and perform under high stress environment. Strong working knowledge of all Microsoft Office products as they pertain to daily business activities and familiarity with terms and acronyms used within the information systems field. Advanced knowledge of Naval Correspondence standards, practices, procedures, and policies. Must be experienced in providing guidance and assistance to all levels of personnel, both internal and external, in a professional, courteous, and tactful manner. Experience with administrative and clerical procedures to manage files, records, and forms. This position has been designated as a position of trust. The incumbent must be eligible for a Tier 3 (Secret Clearance) background investigation to satisfy IT Level II designation. Appointment and continued employment is subject to a favorable adjudication of the security investigation. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.