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U.S. Marine Corps ADMINISTRATIVE OFFICE MANAGER, NF-03, BEHAVIORAL HEALTH, CAMP FOSTER in Camp Foster, Japan

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities NONAPPROPRIATED FUND POSITION DESCRIPTION JOB TITLE: Administrative Specialist BUS TITLE: Administrative Office Manager (Behavioral Health) FLSA : Nonexempt JOB SERIES: 0303 GRADE: NF-03 INTRODUCTION: This position is located within the Behavioral Health Branch (BH), Marine and Family Programs, Marine Corps Community Services (MCCS), MCB Camp Butler, Okinawa. Incumbent reports directly to the Chief of BH. The primary purpose of the position is to coordinate, coach, facilitate, and plan the daily operations of the BH Offices aboard camps on Okinawa. Incumbent will assist the BH Chief and Program Directors by performing a wide range of program support work designed to support a myriad of crucial administrative tasks and ensure an efficient office operation. DUTIES AND RESPONSIBILITIES: As the BH Administrative Office Manager and administrative liaison for the BH Branch, incumbent performs a variety of responsible administrative and clerical duties requiring a substantial level of judgment, experience, and attention to detail. The position operates with a great deal of latitude and independence, and selects methods, approaches, and priorities to carry out work assignments. Completed work is reviewed only in terms of productivity and effectiveness in meeting requirements and accomplishing objectives. Receives telephone calls and assist external customers as needed. Responds to all questions and requests in a timely manner. Must have the knowledge of the function of each employee and department within the branch. Provides information based on individual judgment and refers matters to the appropriate person or office. Primary coordinator for all facilities maintenance records and reporting for all BH facilities on Okinawa. This includes the appearance and general upkeep of each facility. Included, but not limited to, safety inspections, building cleanings, window cleanings, floor cleanings, and other maintenance scheduled for the care of the building. Primary liaison between the BH Branch and Management Information Systems (MIS), Facilities Maintenance, Supply, and other departments as needed to support office moves, desk relocations, and building relocations. Designated Security Officer, ensuring that the branch and all employees are adhering to rules, regulations and procedures including building evacuations. After typhoons, coordinates a full security inspection of each BH facility and sends an after-typhoon facility report to each camp Community Services Coordinator. Serves as Fire Warden for the BH Branch at all facilities on Okinawa. Incumbent will establish, implement and maintain evacuation plans, maps, and accumulation points. Will inform employees on the proper evacuation routes and accounting measures for all employees. Provides support to the BH Chief and other key personnel by researching and resolving administrative, organizational, and procedural matters pertaining to BH. Designated Telephone Control Officer for all Marine and Family Programs and activities. Responsibilities include service tickets, approving payment of staff cellular phone bills, troubleshooting telephone issues with G-6, and installation and changes of phone lines. Designated Key Custodian for all BH facilities including quarterly inventory, key issuance and collection, and other inventory control measures outlined per DOD and Marine Corps published orders and directives. Serves as the Property Control Officer. Overseas purchase of equipment, furniture, appliances, electronics and other office related equipment. Ensures that all items are properly purchased, logged, property tagged and tracked. Performs annual inventory of all property items. As the designated Safety Representative for the branch, ensures all safety issues are addressed and resolved to include all safety training for American and Japanese National employees. Develops and maintains a comprehensive safety program by implementing and monitoring all MCCS required safety program needs. Ensures that bulletin boards are up to date with required OSHA and other safety postings. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications BASIC REQUIREMENTS: A 2 year degree from an accredited college or vocational school in fields related to duties of the position being filled AND a minimum of 2 years of specialized and progressively more responsible work experience in administrative support which demonstrates analytical ability, mature judgment, discretion, and knowledge of a substantial body of administrative or program principles OR an equivalent combination of education and professional work experience. QUALIFICATION REQUIREMENTS: Knowledge of administrative and management concepts, policies and procedures sufficient to enable the incumbent to analyze administrative policies and ramifications, devise and install procedures and office practices, and foresee administrative problems and requirements. Knowledge of administrative functions allowing for the management and instruction of personnel concerning such matters as directives, reports, correspondence and records management. Knowledge of policies affecting confidentiality of the program. Skill to organize and coordinate multiple high visibility projects simultaneously. Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Ability to express oneself orally and in writing in a highly professional manner to meet and interact with diversified groups and organizations and to compose written reports and materials clearly, concisely and effectively. Experience/knowledge of Naval Correspondence standards. Skill in establishing and maintaining effective and positive working relations with personnel at all levels. Knowledge of computer software applications such as Microsoft Office, email and maintenance of databases. Basic knowledge of statistical and mathematical concepts and processes to develop or evaluate statistical data. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

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