Job Information
Vista Projects Limited Receptionist in Calgary, Alberta
What Vista Does
Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.
Why We Do It
We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.
Where We Work
The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. While we are headquartered in Calgary and maintain a satellite office in Houston.
Position Overview:
We are seeking a friendly, organized, and professional Receptionist to join our team. The Receptionist will be the first point of contact for our company, providing exceptional customer service to visitors and ensuring smooth operations at the front desk. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask effectively.
Key Responsibilities:
Greet and Welcome Visitors: Warmly welcome visitors and clients as they arrive, ensuring they feel comfortable and well-attended.
Manage Phone Calls: Answer, screen, and forward incoming phone calls in a polite and professional manner. Take and relay messages accurately.
Schedule Appointments and Coordinate Meetings: Maintain the reception area calendar, schedule and confirm appointments, coordinate meeting room bookings, and order lunches for meetings and corporate events, ensuring dietary preferences and restrictions are accommodated.
Handle Inquiries: Respond to general inquiries from the public, clients, and employees, providing accurate information or directing them to the appropriate person or department.
Administrative Support: Perform various administrative tasks such as filing, photocopying, and data entry. Assist other departments as needed.
Mail and Deliveries: Sort and distribute incoming mail and packages. Prepare outgoing mail and handle courier services.
Maintain and Manage Office Environment: Ensure the reception area is tidy, organized, and presentable at all times. Track and manage office inventory to ensure supplies are always stocked. Responsible for procuring office and kitchen supplies and managing the budget associated with these items.
Security and Access Control: Monitor visitor access and maintain security by following established procedures, issuing visitor badges, and logging visitor information.
Customer Service: Provide outstanding customer service to internal and external stakeholders, addressing any issues or concerns promptly and professionally.
Event Planning and Organization: Plan and organize events, managing all aspects from venue selection to execution.
Coordinate Office Maintenance: Schedule and oversee regular office maintenance and repairs.
Qualifications:Education:
High school diploma or equivalent.
Additional certification or a degree in Business Administration, Hospitality, or a related field is a plus.
Experience:
Previous experience in a receptionist or front desk role is preferred.
Experience in general administrative roles is highly desirable.
Skills:
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and multitasking abilities.
Ability to handle sensitive information with confidentiality.
Customer-focused with a friendly and positive attitude.
Ability to work independently and as part of a team.
Why People Like Working with Us
Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.
Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.
What We Offer
An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.
Vista offers all employees
A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
Competitive compensation and benefits, including a performance-linked variable pay program
Company-sponsored social events and team sports
Flexible work schedules, half-day Fridays and free parking
An organization that values and encourages diversity
How to Apply
Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our Privacy Policy (https://www.vistaprojects.com/privacy/) , and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.
Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.
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