Job Information
House of Blues Insomniac - Legal Coordinator in Calabasas, California
Job Summary:
WHO ARE YOU?
Do you enjoy music? Do you excel at legal coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of the legal space. Is this you? Read on…
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac Events is seeking an experienced and enthusiastic Legal Coordinator to support the legal division. This role reports to the VP, Business & Legal Affairs. This is not a remote position and is full time in office.
RESPONSIBILITIES
Coordinate and update lists of vendors across all festivals and concerts and provide the legal department with continuing lists of vendor contracts to draft
Gather and update lists of performing artists across all festivals, concerts, and clubs
Track vendor agreement statuses and follow up with vendors for (i) signed agreements, and (ii) certificates of insurance
Review vendor certificates of insurance to ensure that they (i) comply with legal department/agreement requirements, and (ii) that the coverage dates are current for the respective show being contracted
Track artist agreement statuses and follow up with agency teams for signed agreements and certificates of insurance that are current for the respective show being contracted.
Send out TULIP applications for artists without current coverage and ensure that they apply and pay for coverage before shows
Review returned signed agreements and note to the legal department any changes between it and the original agreement sent over
Track, review and approve certificates of insurance for talent media teams
Track all other relevant agreements, including without limitation co-promotion agreements, sponsorship agreements, non-disclosure agreements and venue agreements, and follow up for and ensure agreement compliance with their corresponding third-party certificates of insurance
Organize all returned agreements (including artist performance agreements and their corresponding tax documents) into the legal department's contract storage system
Submit completed artist performance agreements and tax documents to club’s accountant for timely payment, as well as submitting late-returned festival and concert artist performance agreements and tax documents to Insomniac accounting for payment
Manage the legal department's contract storage system
Help train and onboarding various team members when needed
Other special projects and tasks as assigned as needed
Some travel may be required (economy)
QUALIFICATIONS
Bachelor’s degree in a related field
3+ years of experience, preferably in administrative roles
Proven ability to work independently while effectively supporting and collaborating with cross-functional teams
Strong analytical skills and a solutions-oriented approach to addressing challenges
Strong organizational and administrative skills
Practical and sound judgment even in ambiguous situations
Proficient user of Microsoft suite
Must have clean criminal and driving record, valid driver’s license, passport, and car insurance
Team player, problem solver, adapter
Proficient user in Microsoft Office products
Experience with contract management software, such as Ironclad, preferred but not required
WORK ENVIRONMENT
Must be able to tolerate loud noise levels & busy environments
Must be willing to work in drastic temperature climates when onsite at our events
Must be willing to travel to work during evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
PAY RATE HOURLY RANGE: $25.00 - $31.00 USD
EQUAL EMPLOYMENT OPPORTUNITYInsomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
About Us
Recognized three years in a row by Great Place to Work® and named one of People Magazine’s top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.
We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and Music @ Home (stipend to cultivate your little ones’ music interest), and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.
There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.
