Job Information
City of Burley City Clerk / Treasurer in Burley, Idaho
This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2286079
City of Burley 2024
City Clerk/Treasurer
Department: Administration Reports to: City Clerk Pay Grade 44
Date: 2024 FLSA Status: Exempt/Appointed Salary Range \$31.44 - \$41.91 DOQ
JOB DESCRIPTION
Summary/Objective
The City Clerk carries out the duties and responsibilities of City Clerk functions as mandated by state
law, including providing administrative support to the Mayor and City Council, attending and recording
City Council meetings, maintaining official City records.
With joint responsibility as City Clerk, the City Treasurer is responsible for maintaining and organizing
the Citys financial activities and performing responsible administrative and financial duties including
preparation of required reports. The individual appointed, manages and oversees the financial team
that performs the daily functions of accounts receivable and payable, utility billing, balancing bank
statements and general ledger as part of their broader responsibilities.
This is a Statutory City Official Position. This position is appointed by the Mayor and
confirmed by the City Council and serves at the will of the Mayor and City Council. See Idaho
Code 50-204 to 50-208. This position reports to the City Administrator.
Essential Functions:
? Custodian of public records.
? Prepare agendas and type minutes for council meetings.
? Manage office staff.
? Manages all Clerks Office accounting procedures. Functions include A/R, A/P, Payroll, Local
Improvement Districts, Utility Billing, Bank Statement balancing, and all deposits from all City
Departments.
? Manage disputes with utility customers.
? Files, publish, and record ordinances.
? File resolutions.
? Answer public records requests.
? Keep filing system for legal documents.
? Prepare quarterly reports and publish in paper.
? Filling appropriate and required reports in a timely manner in accordance with codes and
regulations.
? Issuance of beer, liquor, wine, fireworks, catering permits and business licenses.
? Animal Licensing and Park Reservations.
? Swear in new sheriffs deputies, issue oaths of office to new Council members and Mayor.
? Enter cemetery records and prepare deeds.
? Balance bank statements daily, make journal entries.
? Monitor and balance petty cash, cash management.
? Balance all sub-accounts to the general ledger, utility clearing, accounts receivable and account
payable clearing accounts.
? Report unclaimed property.
? Prepare annual Census survey.
? Prepare road and bridge report.
? Report to Legislative Services.
? Update Dunns - Sam System for award management.
? Customer Service In person, drive through window, and phone.
City of Burley 2024
? Customer Service Be familiar with all City policies to answer customer questions and concerns.
? Sign customers up for new City services.
? Process combined deposits for the bank.
? Assist with Budget Preparation.
? Coordinating the annual audit.
? Manage city financial records
? Oversee the receipt and documentation of all monies received by the city.
Competencies:
1. Strategic Thinking
2. Communication Proficiency. (Written and Verbal)
3. Organizational skills.
4. Become proficient with Caselle Government Software.
5. Ability to work in a fast-paced office.
6. Leadership Skills
7. Performance Management
8. Decision Making
9. Financial Management
10. Customer/Client Focus
11. Accounting Knowledge
Supervisory Responsibility
This role manages and supervises the employees of the Clerks office and is responsible for the
overall direction, coordination and evaluation of these units. Responsibilities include interviewing,
hiring and training employees; plannin g, assigning and directing work; rewarding and disciplining
employees; and addressing complaints and resolving problems.
Work Environment
While performing the duties of this job, the employee will be continually moving from a sitting position
to standing, walking, bending and stooping. (Up to 25% of the day) Must be able to maintain
professional demeanor when dealing with hostile people.
Physical Demands
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to move from a sitting
position, standing and walking to wait on customers. The employee must also stoop bend and reach.
The employee will periodically lift or move copy paper boxes or file boxes.
Position Type/ Expect Hours of Work
This is a full-time exempt position. This job requires attendance at City Council meetings which will
include regular evening hours at least tw
