Job Information
Publicis Groupe Community & Workplace Intern in Budapest, Hungary
Company description
About Publicis Le Pont
Publicis Le Pont is a one-stop-shop that connects scalable operations with creative agility. We are the ultimate partner that can lead your digital transformation with speed, efficiency, and a consumer-first approach. Through the Publicis Power of One, we are seamlessly connecting three European Centres of Excellence: Commerce, Production, Data & Technology, and Content & Creativity. These pillars define modern KPIs, but the magic happens only when they are connected. We work globally, creating strategies and digital materials for many global brands and businesses.
In Hungary, our multinational team represents over 300 people from across 25 different countries, providing integrated solutions and diverse expertise that shape how Fortune 500 companies and brands communicate from Europe to the US and China.
We are a group of communication professionals deeply rooted in the values of diversity and inclusion, working for better futures at speed by turning the magical combinations of many into the Power Of One.
And we are proud to be the first agency in Hungary to get the Great Place To Work® certification.
Overview
We are looking for a proactive and detail-oriented part timer Community & Workplace Intern to join our team. In this role, you will focus on coordinating business travel arrangements and supporting the daily operations of the office managers and the Workplace & Community Manager. This is an excellent opportunity to gain hands-on experience in workplace management, community engagement, and operational support in a dynamic environment.
Responsibilities
Key Responsibilities
Business Travel Coordination
Assist in planning and booking business travel for employees, ensuring cost-effectiveness and alignment with company policies.
Maintain travel records and provide support for expense reporting and reimbursement processes.
Serve as the primary point of contact for travel-related inquiries and troubleshooting.
Office Management Support
Collaborate with office managers to ensure the smooth operation of office facilities, including supplies, equipment, and vendor relationships.
Support the implementation and monitoring of Health & Safety and Fire Safety measures.
Assist in maintaining compliance with office policies and procedures.
Community & Workplace Support
Support the planning and execution of workplace wellbeing initiatives and projects.
Assist in organizing internal and external events, such as client visits, workshops, and meetings.
Help manage relationships with suppliers and service providers for events and office needs.
Administrative Assistance
Prepare reports, maintain records, and provide data to the Workplace & Community Manager as needed.
Help coordinate contracts and service agreements for office-related services.
Ensure the timely communication of updates and information to the internal team.
Qualifications
What We’re Looking For
Active full-time student status.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal in Hungarian and English.
Proficiency in Microsoft Office Suite.
A proactive attitude with the ability to work independently and as part of a team.
What You’ll Gain
Practical experience in workplace management and community engagement.
Hands-on exposure to event coordination and operational processes.
Opportunity to develop key skills in planning, communication, and problem-solving.
Mentorship from experienced professionals in a collaborative work environment.
Additional information
Why Should You Join Publicis Groupe
Multicultural and diverse environment : We have more than 350 colleagues and counting, with talents coming from every part of the world. Why not join us and learn some Portuguese during lunch breaks?
Home office opportunity : We go to our modern and minimalistic, award-winning open office three times a week, and enjoy the comfort of our own home twice a week.
Flexible working hours : The working hours are flexible. While work for clients can't be done in the evening, if you have a dentist's appointment at 3 p.m., we won't stop you from going.
Market-competitive salary : We offer a salary that reflects your hard work. During the selection process, we aim to find that sweet spot that will make you happy when you open your offer letter.
Work Your World program : Want to work from a different country for a few weeks? With us, it's possible! Pick a Publicis Groupe office anywhere in the world and start packing.
Dog-friendly office : Your furry, occasionally barking best friend is welcome at our office.
Company events : We not only learn each other's native languages but also have regular get-togethers. We celebrate with themed parties throughout the year and boost creativity with Creative mornings in the Café.
Wellbeing : Last year, we launched our wellbeing program, Balance by Publicis Groupe Hungary. We are committed to helping you create balance in your life with initiatives like coaching, round table conversations, workshops, and educational resources on wellbeing.
Relocation : Joining us from the other side of the globe? We look forward to speaking with you! If we agree to work together, we'll help navigate the bureaucracy and assist with securing a work visa.
Interested? Come and join the Publicis Groupe adventure!
