Easter Seals Jobs

Primary Purpose:

• Ensure efficient operation of school administrative office and provide clerical services for schools administrative staff.

  Qualifications:

  Education/Certification:

• High school diploma or GED

  Special Knowledge/Skills:

• Proficient word processing and file maintenance skills

• Effective organizational, communication, and interpersonal skills

• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

• Knowledge of basic accounting principles

Experience:

• One to three years secretarial experience, preferably in public education environment

  Major Responsibilities and Duties:

  Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.

• May prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer.

• May maintain a daily teacher attendance log and records for substitute teachers.

• Process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.

• May maintain school calendar of events.

Reception and Phones

• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

• Perform routine bookkeeping tasks including simple mathematical operations to maintain campus budget records.
• Prepare and process purchase orders and work orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Accurately maintain campus budget.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• May sort, distribute, or deliver mail and other documents.
• May administer medication to students, check temperatures, and notify parents of student illness in nurses absence.
• Maintain confidentiality.

Equipment Used:

• Personal computer and peripherals, copier, fax machine, and calculator.

  Working Conditions:

  Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress

• Work with frequent interruptions

• Repetitive hand motions

• Prolonged use of computer