Job Information
Takeda Pharmaceuticals Management Assistant in Brussels, Belgium
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Job Description
At our heart we are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.
Our team is growing and for this we need bright minds with creativity and flexibility – what talent do you have?
ROLE OBJECTIVES
Responsible for the administrative and logistic support in order to facilitate the daily operation of the n+1 and department(s)
Supports local procurement, processes and systems implementation and ensures compliance and alignment with SOP across departments.
Increase the awareness and ownership of the local rules through all management assistants
Ensures timely and effective resolution of any admin problems across departments; facilitates Takeda's ambition of ‘great place to work’.
Proactively communicate with the Head of Business Operations to address administrative and process challenges, and contribute to enhancing organizational efficiency and cost reduction.
Responsible for the time schedule and efficiency at the reception
ACCOUNTABILITIES
Administrative and monitoring support
Performs tasks at the request of the n+1 and assists him/her where possible
Supports different managers/heads within their specific dedicated domain by inputting data, preparing presentations, letters, controlling data or figures, follow up of data, contracts, administrative support in projects,… according to specific guidelines
Provides informative and administrative support to coworkers, visitors, clients etc.
Performs different administrative tasks (follow-up tables, third party processes (MSA, TPRM, PO), validating invoices, ordering of materials etc.)
Translates documents
Writes reports of meetings
Copies and classifies timely and accurately
Follow up of Takeda mailboxes
Follow up budget
Planning and organizing
Organizes meetings (management meetings, internal events, business meetings etc.) and follows the document flow before and after a meeting according to set rules and procedures
Books lunches etc. according to specific guidelines
Participates in meetings
Internal and external communication
Receives visitors and answers telephone calls
Answers all sorts of questions of visitors or callers, refers the call to the right person
Receives and distributes correspondence, classifies (confidential) correspondence timely and accurately
Makes appointments
Reception
Manages good functioning of the reception
Receives visitors and answers telephone calls for the reception
Supports daily facility tasks for the reception
Business Operations
Is point of contact for other assistants for admin, procurement, legal, finance processes
Project management
Is an enabler of change management for new admin processes
Represents the management assistants
DIMENSIONS AND ASPECTS
Takeda Leadership Behaviors
Demonstrates strategic enterprise thinking finding innovative ways to serve patients, and build trust, reputation, and business
Creates the environment that inspires and enables people to move the organization forward
Focuses on the few priorities and delivers superior results
Elevates the capabilities of the organization for now and the future
Growth mindset
Looks for the best opportunities in work to build skills that align with current and future development needs
Actively seeks information and help from all levels of employees across the organization
Reflects on work experiences and how to apply the lessons learned from past experiences into current and future work
Cross functional collaboration
Ability to work effectively in cross functional and virtual teams
Ability to work effectively in multi-disciplinary teams
Establish credible and long-lasting professional relationships and has personal impact through engaging respectfully and professionally
Results & Stakeholders oriented
Can-do attitude
Able to anticipate stakeholders needs and is accountable and responsible to create value for them
Strong communication skills
Ability to manage challenging conversations and handle objections
Able to proactively interact and influence stakeholders to improve
Effective listening skills
Superior written and verbal communication skills
CAPABILTIES
Technical Expertise
Bachelor or equivalent combination by education and experience
Experience as a management assistant (in pharmaceutical industry) is an asset
Good spoken and written communication skills
Understanding of the activities and practices within the dedicated department(s)
Fluent (written and spoken) in Dutch, French and English
Other key capabilities
Planning and organization
Flexibility
Customer/Market minded
Showing initiative
Integrity/confidentiality
Accuracy
Empowering our people to shine
At Takeda, we earn the trust of society and our customers through our values of Takeda-ism: Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people's health and creating a better future for the world.
Diversity, Equality, and Inclusion
Takeda is committed to foster diversity, equality, and inclusion. Hiring decisions are based entirely on qualifications and are made regardless of gender, ethnic origin, religion, sexual orientation, age, or disability.
If you are interested in this opportunity, we look forward to receiving your application via our online tool!
Learn more at takedajobs.com
Locations
Brussels, Belgium
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Takeda Pharmaceuticals
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