Job Information
Bowdoin College Department Coordinator, Facilities Management in Brunswick, Maine
Department Coordinator, Facilities Management
Posting Number S01316JP
Department Facilities Management Administration
Job Summary
The Department Coordinator – Facilities Management provides broad administrative support and coordination for the department. This role is responsible for performing a variety of clerical tasks, maintaining departmental records, assisting with scheduling and coordinating meetings, and handling general office duties. The ideal candidate is highly organized, detail-oriented, and proficient in office software applications.
Essential Functions:
Provide general administrative support to department members, including answering phones, responding to emails, and managing correspondence.
Assist with scheduling meetings, appointments, and conference calls for department members.
Coordinate travel arrangements and accommodations for department members as needed.
Maintain departmental records and files, including organizing and updating documents, reports, spreadsheets or website updates.
Prepare and distribute departmental communications, memos, and announcements.
Assist in preparing presentations and materials for meetings and events.
Order and maintain office supplies and equipment inventory for the department.
Assist in processing invoices, expense reports, and purchase orders.
Coordinate with other departments and external stakeholders as needed.
Perform other duties and special projects as assigned by department leadership.
Provide back-up coverage for other office staff members as needed.
Pay and Benefits:
Hourly range for this position is expected to be: Minimum $21.35 – Maximum $22.55/per hour
A variety of health insurance plans
Life insurance, disability insurance, and a generous retirement plan
Paid time off – Vacation, Personal, and Holidays
Paid parental leave
Access to many of the College’s facilities including the gym and pool
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements
High School diploma or equivalent.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
Ability to work in multiple software environments and operating platforms.
Strong attention to detail and accuracy in work.
Excellent communication (written and oral) and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively in a fast-paced environment.
Must be capable of organizing multiple functions, appropriate prioritization, and possess basic problem solving skills.
Must have the ability to relate well with people under a variety of stressful situations and be able to handle working in a deadline driven environment.
Preferred:
Associate’s degree or higher.
Experience Requirements and/or Equivalents
1-2 years of experience in an administrative support role or similar position.
Proven experience in an administrative support role or similar position.
Standard Work Days and Hours
Monday – Friday, 40 hours per week primarily between the hours of 7:00 am – 3:30 pm. May be required to work nights, weekends, and holidays during peak hours or special events to provide support as necessary.
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category Full Time Year Round
FTE 1.00
Benefits Eligible Yes
Pay Type Hourly
Background Check Package Requirements Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No
Is a pre-placement physical required for this position? No
Posting Date 09/06/2024
Applications Accepted Until
Open Until Filled No
Type of Posting Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
