Easter Seals Jobs

Description

We are in need of an Office Administrator to join our team in Brownsburg, Indiana. The primary function of this role is to oversee the management of facilities and office spaces.

Responsibilities:

Clerical Duties:

• Act as the primary point of contact for office administration and clerical support.

• Manage office scheduling, correspondence, and communication, including responding to incoming emails, phone calls, and drop-ins.

• Maintain and organize physical and digital filing systems to ensure efficient information retrieval and compliance.

• Maintain inventories of office supplies and order when necessary to ensure staff productivity.

Facilities Duties:

• Oversee the maintenance of office infrastructure, coordinating with vendors and addressing facilities-related issues.

• Ensure adherence to health and safety regulations, including basic building compliance and emergency preparedness guidelines.

• Report and resolve any building maintenance needs, such as plumbing, electrical, or HVAC issues, while liaising with vendors as required.

• Conduct regular office walkthroughs to verify cleanliness, security, and general upkeep.

General Responsibilities:

• Collaborate with leadership and teams to communicate office procedure updates or policy changes effectively.

• Provide backup to other administrative and operational functions when needed, such as assisting with recruiting.

• Support onboarding processes for new hires by creating a welcoming environment, coordinating desk setup with IT, and providing office tours.

• Assist management with ad-hoc projects and administrative requests.

  Requirements

• Minimum of 3 years of experience in office administration, facilities management, or a similar clerical support role.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with office management software or systems (e.g., Workday or scheduling tools).

• Excellent organizational, problem-solving, and multitasking abilities.

• Ability to communicate effectively across all levels of the organization.

• Adept at handling confidential information with discretion and professionalism.

• Flexibility to address urgent facilities or clerical support needs after hours if necessary.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .