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Enrollment Registrar Specialist

POSITION DETAILS

Lehman College is seeking a Record Auditor for Aid and Sponsored Program, reporting to the Director of Financial Aid. In addition to the CUNY Title

Overview, responsibilities include, but are not limited to, the following:

• This role will conduct audits of students’ degree requirements who are eligible for state aid to assist with

certification process. This review will consist of identifying students’ bankable credits for Excelsior, confirm

graduation status for Penultimate Semester Exception (PSE), and Last Semester Exception (LSE).

• The Record Auditor for Aid and Sponsored Program will be responsible for the graduation audit review

of all sponsored programs for students in their final year. The sponsored programs include the review of

students in the Adult Degree Program (ADP), SEEK Program, ACE, Lehman Scholars, and Macaulay

Honors programs. They will provide a graduation update to these students to include recommendations

if there is a concern.

• Every term/session, this role will audit the records of students who have applied for graduation and code

them as needed in CUNYfirst. This coding allows for transparency between the student and the Record

Auditor for Specialized Programs.

• After the conferral process of students’ records, this role will assign Latin Honors to qualifying

candidates in CUNYfirst as well as add the appropriate transcript comments such as Social Work

licensure or Macaulay Honors.

• On a semester basis, conduct a course review for degree requirements for students eligible for TAP/PTAP

and communicate their findings to the Financial Aid Office.

• This role will maintain student records to correct discrepancies in biographical and demographic data as

well as confirming student’s program plan/subplan/minor for DegreeWorks accuracy.

• This role will identify and address CUNYfirst record inaccuracies (CUNY F-Policy, Transfer Credit Errors,

Student Group maintenance).

• This role will collaborate with the Scholarships Office to identify and confirm students’ financial aid eligibility

for the awarding of relevant scholarships. This review consists of; confirmation of financial aid eligibility,

insurance that aid packaging does not exceed cost of attendance, and fulfillment of graduation requirements.

• This role will identify and address CUNYfirst record inaccuracies (CUNY F-Policy, Transfer Credit Errors,

Student Group maintenance).

• The Record Auditor for Aid and Sponsored Programs will assign CUNYfirst enrollment appointments to

students whose graduation applications were cancelled, enabling them to enroll in the following

term/session.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

CUNY TITLE OVERVIEW

Administers College registration operations under management direction.

• Coordinates registration services such as grade collection entries and changes, publication of semester course offerings, final examination schedules, classroom scheduling and requests for student information

• Promotes policies and procedures in compliance with local, state and federal rules and regulations; advises College personnel regarding the development and implementation of responses to regulatory changes

• Oversees the conformity of record release procedures to management policies and legal requirements, including the Family Rights and Privacy Act (FERPA) and other applicable laws and regulations governing the confidentiality of student records

• Creates and reviews student communications from the Registrar's Office; ensures transcript and Degree verification requests are handled in a timely manner

• Recommends and implements improvements to office operations; assists with strategic planning

• Prepares reports and analyses on registration activities

• May train faculty and staff on retention techniques, record-keeping protocol and/or registration systems

• May supervise office operations and/or department budget

• Performs related duties as assigned.

Job Title Name: Enrollment Registrar Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$52,267

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

January 7, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29521

Location

Lehman College